Project Coordinator
About The Position
Maas Energy Works is seeking a highly organized Senior Administrative Project Coordinator to serve as the operational backbone of the PUMA Works department. This role owns administrative execution, visibility, reporting, follow-through, procurement support, billing coordination, documentation control, and project support so that technical staff and leadership can stay focused on delivery and leadership. The purpose of the position is to allow technical leaders to focus on technical leadership, project managers to focus on delivery, and the Director to focus on people, strategy, staffing, capacity planning, and organizational development. Day to day, the coordinator handles project coordination, action-item tracking, dashboard maintenance, reporting, procurement and purchasing support, quote and intake coordination, billing and accounting liaison activities, documentation control, SharePoint and ClickUp support, leadership support, and travel and logistics coordination.
Requirements
- Five or more years of coordination, administrative, or operations support experience.
- Strong organizational skills with the ability to manage multiple competing priorities.
- Strong written and verbal communication skills with both executive and technical audiences.
- Proficiency with Microsoft 365, including Outlook, Excel, Word, Teams, and SharePoint.
- A strong accountability mindset with proven follow-through on commitments.
- Must be proficient in English.
Nice To Haves
- experience supporting industrial, automation, engineering, manufacturing, construction, or other technical organizations.
- familiarity with procurement, project-management systems such as ClickUp, scheduling, contracts, and invoicing.
- Highly organized and proactive, comfortable driving follow-through, and motivated by helping complex organizations operate efficiently.
Responsibilities
- Support active projects, track milestones, coordinate meetings, maintain records, support project startup and closeout activities, and ensure commitments are completed.
- Own follow-through, status collection, reporting support, dashboard updates, action-item management, and departmental coordination activities.
- Request vendor quotes, support purchase orders, track deliveries, coordinate with vendors and accounting, and assist inventory-tracking initiatives.
- Support intake and quoting processes, maintain request visibility, route requests correctly, and coordinate with Project Development, Operations, and PUMA Works staff.
- Track billing readiness items, support invoicing processes, maintain billing visibility, and assist reporting activities.
- Maintain project records, SharePoint structures, SOPs, templates, forms, and department documentation standards.
- Provide direct support to the Director of PUMA Works by helping track commitments, reporting requirements, staffing initiatives, and department improvement efforts.
- Coordinate travel arrangements, meeting logistics, and scheduling for department staff and leadership as needed.
Benefits
- Three weeks of paid vacation.
- Eight and a half paid holidays per year.
- Two paid flexible holidays per year.
- ICHRA Health Insurance Reimbursement or Health Insurance Reimbursement.
- 100% Employer Paid Dental & Vision Insurance.
- 100% Employer Paid Life Insurance.
- Additional paid vacation accrues over the first 3-24 months.
- No-cost primary medical care membership accrues over the first 3-24 months.
- 401k accrues over the first 3-24 months.
- 401k matching accrues over the first 3-24 months.
- Quarterly profit sharing accrues over the first 3-24 months.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
