Project Coordinator
About The Position
Maas Energy Works is seeking a highly organized Senior Administrative Project Coordinator to serve as the operational backbone of the PUMA Works department. The role owns administrative execution, visibility, reporting, follow-through, procurement support, billing coordination, documentation control, and project support, helping technical staff and leadership focus on delivery and leadership. The position supports technical leaders, project managers, and the PUMA Works Director by coordinating departmental operations and project activities. Day-to-day work includes project coordination, action-item tracking, dashboard maintenance, reporting, procurement and purchasing support, quote and intake coordination, billing and accounting liaison activities, documentation control, SharePoint and ClickUp support, leadership support, and travel and logistics coordination. The position is based at the corporate headquarters in Redding, California, and is scheduled for 40 hours per week, Monday through Friday, from 8:30 a.m. to 5:00 p.m.
Requirements
- Five or more years of coordination, administrative, or operations support experience.
- Strong organizational skills and ability to manage multiple competing priorities.
- Strong written and verbal communication skills with executive and technical audiences.
- Proficiency with Microsoft 365, including Outlook, Excel, Word, Teams, and SharePoint.
- A strong accountability mindset and proven follow-through on commitments.
- Proficiency in English.
- Ability to enter, travel in, and exit vehicles and airplanes.
Nice To Haves
- Experience supporting industrial, automation, engineering, manufacturing, construction, or other technical organizations.
- Familiarity with procurement, project-management systems such as ClickUp, scheduling, contracts, and invoicing.
- Highly organized and proactive; comfortable driving follow-through and motivated by helping complex organizations operate efficiently.
Responsibilities
- Support active projects, track milestones, coordinate meetings, maintain records, support project startup and closeout activities, and ensure commitments are completed.
- Manage follow-through, status collection, reporting support, dashboard updates, action items, and departmental coordination activities.
- Request vendor quotes, support purchase orders, track deliveries, coordinate with vendors and accounting, and assist inventory-tracking initiatives.
- Support intake and quoting processes, maintain request visibility, route requests correctly, and coordinate with Project Development, Operations, and PUMA Works staff.
- Track billing readiness items, support invoicing processes, maintain billing visibility, and assist reporting activities.
- Maintain project records, SharePoint structures, SOPs, templates, forms, and department documentation standards.
- Support the PUMA Works Director by tracking commitments, reporting requirements, staffing initiatives, and department improvement efforts.
- Coordinate travel arrangements, meeting logistics, and scheduling for department staff and leadership as needed.
Benefits
- Three weeks of paid vacation.
- Eight and a half paid holidays per year.
- Two paid flexible holidays per year.
- ICHRA Health Insurance Reimbursement or Health Insurance Reimbursement.
- 100% employer-paid dental and vision insurance.
- 100% employer-paid life insurance.
- Additional paid vacation accruing over the first 3–24 months.
- No-cost primary medical care membership accruing over the first 3–24 months.
- 401(k) accruing over the first 3–24 months.
- 401(k) matching accruing over the first 3–24 months.
- Quarterly profit sharing accruing over the first 3–24 months.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
