Project Coordinator

Hillsborough Transit Authority • TAMPA, FL

2d • Onsite

About The Position

The HART Project Coordinator II supports the PMO team with project and program management activities and provides ongoing support for PMO work and initiatives aligned with the authority’s strategic goals. The role assists with project status reviews, decision tracking, change-control documentation, financial tracking, executive status reports, document management, and quality assurance. It may also involve research and administrative project support as needed.

The coordinator helps maintain consistent project documentation and templates; provides administrative, scheduling, and communications support; coordinates meetings and tracks action items; prepares agendas, notes, and meeting summaries; organizes project files and team assignments; and maintains project documents on the SharePoint site. The position also supports special assignments and other administrative tasks as directed by the PMO Director.

Work is performed in a standard office environment. Employees are expected to follow health, safety, security, and quality-management procedures and help promote a safe environment for customers, contractors, visitors, and coworkers.

Requirements

• Associate's degree in a related field, or a total of at least four years of related administrative or project support experience in lieu of a degree, with two years of relevant experience substituted for each year of education.
• Proficiency in Microsoft Office applications, including Outlook, Excel, Word, and SharePoint.
• Ability to build working relationships and communicate accurately with a wide range of internal and external stakeholders.
• Ability to deliver results while maintaining professionalism and positive relationships with project sponsors and stakeholders.
• Ability to work in a dynamic environment and adapt to changing goals, priorities, and stakeholder needs.
• Ability to analyze situations, identify problems, and recommend appropriate solutions.
• Ability to interact professionally with HART staff, consultants, and external partners.
• Strong verbal, written, and interpersonal communication skills.
• Ability to organize and prioritize work to meet deadlines.
• Ability to be flexible and work effectively as part of a team.
• Ability to operate small office equipment.

Nice To Haves

• Prior experience in a government or public-sector environment.

Responsibilities

• Assist in updating and maintaining project documentation and templates to ensure consistency across PMO projects.
• Provide administrative and scheduling support, including coordinating meetings, tracking action items, and assisting with project communications.
• Prepare meeting agendas, take notes, and distribute meeting summaries or follow-up tasks as needed.
• Maintain the PMO file structure and organize project-related documents and team assignments as directed.
• Manage uploading and downloading project documentation on the SharePoint site and ensure files are current and properly organized.
• Support special assignments and administrative tasks as directed by the PMO Director.
• Assist with project status reviews, decision tracking, change-control documentation, financial tracking, executive status reports, document management, and quality assurance.
• Perform research and other work-related duties as assigned.
• Adhere to health, safety, security, and quality-management policies and procedures; recognize and report accidents and hazardous conditions; and promote workplace safety.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree