Project Coordinator

Pixelogic Media Partners, LLC • Burbank, CA

1d

About The Position

The Project Coordinator will be responsible for managing various aspects of projects, including order entry, task coordination, reporting, and asset management. This role requires strong communication and organizational skills, proficiency in Microsoft Office Suite, and experience with data and media asset management systems. The coordinator will work closely with project managers and other team members to ensure smooth project execution and client satisfaction. Additionally, the role involves training, documentation, and potentially leading initiatives to improve workflows and quality control.

Requirements

• Bachelor's degree in film, media, business administration, translation, linguistics, or a related field
• At least 1 year of experience in translation, localization, digital media, or production/post-production project management
• Proficiency in English is required.
• Advanced business writing skills, excellent grammar and punctuation
• Comfortable with leading production calls ensuring accurate minute-taking and action item tracking
• Advanced use of Microsoft Office Suite, particularly Excel and PowerPoint
• Understanding of data, file, and media asset management systems

Nice To Haves

• Knowledge of another language is highly desired.
• Can communicate effectively and respectfully within a cross-cultural business setting
• Experience in translation/localization workflows and management systems and tools
• Good knowledge of professional subtitling software and/or dubbing tools and/or audio/video editing software

Responsibilities

• Perform order and task entries in different systems based on client requests
• Coordinate information and assets from different teams
• Work with the Senior Project Coordinators and Project Managers and other colleagues to eliminate blockers
• Produce project status and deliverable reports with a focus on “At Risk” and “Overdue” queues as assigned
• Create, research, collect, and/or source archival material from company or client systems and stage assets on production servers as per standard operating procedures
• Participate in regular production calls with the team and across departments
• Maintain clear communication with Project Managers, Coordinators, Department Leads, and Clients
• Partner with supervisors in championing customer service excellence and world-class delivery standards
• Lead or participate in training or documentation initiatives as assigned
• Implement training, quality control and capacity building activities as assigned
• Assist in scheduling, task assignments, and workflow improvement
• When assigned, develop training material/program and coach others
• Mentorship, training and support to Project Coordinators within area of responsibility
• Must be able to work under minimal supervision and take ownership
• Assist in new hire training/shadowing
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level