Project Coordinator/Project Administrator

Arcadis

12d•Onsite

About The Position

Arcadis is seeking a Project Coordinator/Project Administrator to support project teams by coordinating procurement, contract administration, purchase order management, vendor engagement, project controls, and documentation activities for capital and facilities projects. This role will act as a liaison between project teams, vendors, procurement, finance, and site stakeholders to ensure timely project execution, accurate financial tracking, compliance with internal procedures, and effective project record management. This role will be on site in Groton, CT or Andover, MA.

Requirements

Bachelor’s degree in accounting, Finance, or related field required
3–5 years of accounting experience (procurement, change orders, contracting systems, processing contracts, invoice review), preferably in construction or project-based environments
Proficiency in accounting software and Microsoft Excel
Strong ability to analyze financial data, identify trends, and provide actionable insights
Accuracy in maintaining project financial records and preparing reports
Effective verbal and written communication skills for collaboration with project teams, management and the client
Ability to resolve financial discrepancies, budget variances, and accounting issues efficiently
Strong ability to manage a portfolio of projects, deadlines, and complex accounting data

Nice To Haves

Preferably in construction or project-based environments

Responsibilities

Coordinate purchase order requests, change orders, contract routing, requisition submissions, and procurement approvals for capital and operational projects.
Support contract execution activities, DocuSign workflows, vendor agreements, proposal reviews, and contract documentation management.
Serve as a point of contact for vendors and project teams regarding quotes, invoices, payment documentation, and project-related procurement requests.
Review funding sources, WBS assignments, material groups, budget ownership, and project coding to ensure accurate financial tracking and reporting.
Maintain capital requisition trackers and PO status reporting for governance and leadership review processes.
Update Non-CPA Capital Requisition Tracker.
Support portfolio of regional projects simultaneously by coordinating requests among project managers, consultants, site teams, procurement, and finance stakeholders.
Maintain SharePoint repositories, project records, procurement files, and audit-ready documentation.
Maintain file naming and retention standards.
Provide coaching and guidance to project coordinators and team members on procurement procedures, contract workflows, coding standards, and documentation practices.