Executive Administrator & Project Coordinator

Mustang Cat • Houston, TX

1d

About The Position

Mustang Rental Services is seeking a highly organized, proactive, and professional Executive Administrator & Strategic Projects Coordinator to support the Vice President and leadership team. This is much more than a traditional executive assistant role—you'll serve as a trusted business partner who helps keep strategic initiatives moving, coordinates high-impact projects, and ensures executive priorities are executed efficiently.

Requirements

• 3–7 years of executive administrative support, project coordination, business operations, or similar experience
• Experience supporting senior leaders or executive teams
• Strong organizational and project management skills
• Exceptional written and verbal communication abilities
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism, discretion, and confidentiality
• Advanced Microsoft Office skills, including: Excel, PowerPoint, Outlook, Word, Microsoft Teams

Nice To Haves

• Bachelor's degree in Business Administration, Management, Communications, Finance, or a related field
• Experience in equipment rental, construction, industrial services, manufacturing, or a similar industry
• Experience preparing executive presentations, dashboards, and business reports

Responsibilities

• Manage executive calendars, travel, meetings, and scheduling priorities.
• Prepare executive correspondence, presentations, reports, and briefing materials.
• Coordinate leadership meetings, business reviews, and strategic planning sessions.
• Track follow-up items and ensure leadership commitments are completed.
• Handle confidential information with professionalism and discretion.
• Coordinate key business initiatives and strategic projects across the organization.
• Develop project timelines, milestone trackers, and action-item logs.
• Monitor project progress and provide executive status updates.
• Help identify risks, roadblocks, and resource needs.
• Support operational improvement and organizational change initiatives.
• Document meeting minutes, decisions, and action items.
• Assist department leaders with planning calendars and annual objectives.
• Coordinate cross-functional communication between departments.
• Support leadership development and succession planning activities.
• Create executive-ready PowerPoint presentations, dashboards, and reports.
• Assist with budgeting, strategic planning, and performance review materials.
• Coordinate leadership communications and organizational announcements.
• Maintain organizational charts and executive documentation.
• Coordinate travel, expense reports, vendor relationships, and event logistics.
• Maintain executive records and document retention systems.
• Support onboarding activities for management hires.
• Recommend process improvements that enhance organizational efficiency.

Benefits

• Competitive salary
• Comprehensive medical, dental, and vision benefits
• 401(k) with company match
• Paid vacation, holidays, and sick time
• Tuition reimbursement
• Career growth and advancement opportunities
• Stable, industry-leading company
• Collaborative leadership team
• Opportunity to make a direct impact on business strategy

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree