Project Coordinator (Marketing)

Lurie Children's Hospital•Chicago, IL

2d•$59,280 - $96,928•Onsite

About The Position

The Project Coordinator supports the Creative Services team by coordinating logistics, schedules, communications and project workflows, with a strong focus on video, podcast and photo production, as well as content marketing initiatives. Reporting to the Director of Design & Creative Operations and working closely with the Creative Director and Senior Project Manager, this role helps keep projects moving through the production pipeline on schedule. The Project Coordinator serves as a central point of coordination across marketing partners, stakeholders, vendors and creative team members from project kickoff through delivery.

Requirements

Bachelor's degree required or an equivalent combination of education and/or experience (2+ years) may be considered in lieu of the degree when the experience has been directly related to the duties of the job.
Strong organizational skills required.
Demonstrated ability to respond promptly to and coordinate a variety of requests and needs often on short notice.
Strong interpersonal and oral/written communication skills and demonstrated ability to collaborate with individuals from different backgrounds and disciplines.
Ability to take initiative and work independently.
Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).

Nice To Haves

Experience independently coordinating projects with ability to establish priorities preferred.
Familiarity with creative production workflows and tools, including Adobe Creative Suite, preferred.
Experience working in project management or workflow tools, such as Smartsheet, Lytho or similar platforms, preferred.
Commitment to health equity, diversity, inclusion, racial justice, evidence-informed policy and practices, data-driven advocacy, community-driven processes and continuous learning.

Responsibilities

Coordinates logistics for creative production projects, with a strong focus on video and photo shoots. Includes scheduling providers, donors, patient families and staff; maintaining a calendar of upcoming shoots; overseeing room and location reservations and providing occasional onsite support for video/photo shoots, as needed.
Supports the production of Lurie Children’s podcasts. Includes coordinating schedules between the hosts, guests and studio; ensuring necessary equipment is in place; assisting pre-show preparation; ensuring the editorial calendar is updated to reflect any changes in schedule.
Coordinates content marketing projects, including video, blog and social deliverables, that support priority clinical programs and service lines. Includes creating and updating project timelines; tracking milestones and deadlines; coordinating across marketing teams to align on inputs and timing; and helping projects move through production and launch on schedule.
Supports project tracking and reporting in partnership with the Senior Project Manager, including updating project statuses, monitoring progress and flagging risks or delays.
Coordinates with external vendors including photographers, videographers and production partners to confirm bookings, schedules and production logistics.
Coordinates the retrieval and distribution of video assets, including b-roll and final files, to internal stakeholders and media contacts
Other job functions as assigned.

Benefits

Medical, dental and vision insurance
Employer paid group term life and disability
Employer contribution toward Health Savings Account
Flexible Spending Accounts
Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
403(b) with a 5% employer match
Supplemental Life, AD&D and Disability
Critical Illness, Accident and Hospital Indemnity coverage
Tuition assistance
Student loan servicing and support
Adoption benefits
Backup Childcare and Eldercare
Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
Discount on services at Lurie Children’s facilities
Discount purchasing program