Project Coordinator (Marketing)

Ann & Robert H. Lurie Children's Hospital of Chicago • Chicago, IL

2d • $59,280 - $96,928 • Onsite

About The Position

The Project Coordinator supports the Creative Services team by coordinating logistics, schedules, communications and project workflows, with a strong focus on video, podcast and photo production, as well as content marketing initiatives. Reporting to the Director of Design & Creative Operations and working closely with the Creative Director and Senior Project Manager, this role helps keep projects moving through the production pipeline on schedule. The Project Coordinator serves as a central point of coordination across marketing partners, stakeholders, vendors and creative team members from project kickoff through delivery.

Requirements

• Bachelor's degree required or an equivalent combination of education and/or experience (2+ years) may be considered in lieu of the degree when the experience has been directly related to the duties of the job.
• Strong organizational skills required.
• Demonstrated ability to respond promptly to and coordinate a variety of requests and needs often on short notice.
• Strong interpersonal and oral/written communication skills and demonstrated ability to collaborate with individuals from different backgrounds and disciplines.
• Ability to take initiative and work independently.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
• Commitment to health equity, diversity, inclusion, racial justice, evidence-informed policy and practices, data-driven advocacy, community-driven processes and continuous learning.

Nice To Haves

• Experience independently coordinating projects with ability to establish priorities preferred.
• Familiarity with creative production workflows and tools, including Adobe Creative Suite, preferred.
• Experience working in project management or workflow tools, such as Smartsheet, Lytho or similar platforms, preferred.

Responsibilities

• Coordinates logistics for creative production projects, with a strong focus on video and photo shoots. Includes scheduling providers, donors, patient families and staff; maintaining a calendar of upcoming shoots; overseeing room and location reservations and providing occasional onsite support for video/photo shoots, as needed.
• Supports the production of Lurie Children’s podcasts. Includes coordinating schedules between the hosts, guests and studio; ensuring necessary equipment is in place; assisting pre-show preparation; ensuring the editorial calendar is updated to reflect any changes in schedule.
• Coordinates content marketing projects, including video, blog and social deliverables, that support priority clinical programs and service lines. Includes creating and updating project timelines; tracking milestones and deadlines; coordinating across marketing teams to align on inputs and timing; and helping projects move through production and launch on schedule.
• Supports project tracking and reporting in partnership with the Senior Project Manager, including updating project statuses, monitoring progress and flagging risks or delays.
• Coordinates with external vendors including photographers, videographers and production partners to confirm bookings, schedules and production logistics.
• Coordinates the retrieval and distribution of video assets, including b-roll and final files, to internal stakeholders and media contacts
• Other job functions as assigned.

Benefits

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Employer contribution toward Health Savings Account
• Flexible Spending Accounts
• Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
• 403(b) with a 5% employer match
• Supplemental Life, AD&D and Disability
• Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children’s facilities
• Discount purchasing program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level