Project Coordinator, Interior Branding
About The Position
The Project Coordinator, Interior Branding supports the successful delivery of branded environment projects by helping organize schedules, documentation, vendor activity, and project communications from planning through closeout. Working closely with Project Management, Account Management, Design, field partners, and Accounting, this role helps ensure customer requirements, milestones, approvals, and deliverables are tracked and completed across multiple locations. The coordinator helps keep projects moving, information accurate, and internal and external partners aligned throughout the project lifecycle. This is a hybrid position based in Stratus’s Elmhurst, Illinois office. The role operates in a general office environment and involves regular collaboration within and across teams, extended periods of sitting and computer use, and virtual communication and interaction. Physical requirements may include lifting up to 20 pounds and general movement within an office setting. Occasional night or weekend installation support may be required when project needs require it.
Requirements
- 1–3 years of experience in project coordination, project support, customer service, or a related role is preferred.
- Strong verbal and written communication skills, with the ability to coordinate effectively across internal teams, customers, and external partners.
- Excellent organization and attention to detail, with the ability to manage multiple projects, deadlines, and changing priorities at the same time.
- Ability to read and understand basic floor plans, project documentation, and customer requirements.
- Proficiency with Microsoft Office products, including Outlook, Excel, and Word; comfort learning project tracking, ERP, and client portal systems.
- Ability to follow established project schedules, budgets, processes, and customer standards while identifying and escalating potential issues.
- A collaborative, service-oriented approach with strong follow-through and a willingness to take ownership of assigned project details.
- Availability to support occasional night or weekend installation activity when project needs require it.
Nice To Haves
- Experience in signage, interior branding, retail environments, or multi-site programs is a plus.
Responsibilities
- Support Project Management and Account Management in coordinating awarded projects in accordance with customer guidelines, established milestones, and approved budgets.
- Coordinate with Stratus vendors and field partners to gather project updates, schedule surveys and installation activity, and communicate site-specific requirements.
- Track project schedules, milestones, approvals, deliverables, and action items across multiple locations, escalating delays or issues to the appropriate project lead.
- Obtain and organize preliminary surveys, floor plans, brand books, mockups, and other project documentation needed to support design development and customer approvals.
- Assist with routing artwork, fixture locations, and other project details for review and approval, while maintaining accurate records of decisions and changes.
- Maintain timely and accurate project information in client portals, reporting tools, and Stratus systems, including completion photos and closeout documentation.
- Support clear communication among customers, Project Management, field partners, Design, Production, and other internal teams by providing updates and following through on outstanding items.
- Compile project closeout and invoicing information and coordinate with Accounting to help ensure completed work is documented and ready for billing.
Benefits
- Tuition reimbursement program
- Regular coaching, feedback, and mentorship to support growth
- Medical, dental, and vision insurance coverage
- Health Savings Accounts with employer contributions
- Flexible spending accounts for healthcare and dependent care
- Employee Assistance Program
- Weekly pay schedule
- 401(k) with employer match
- Company-paid life insurance
- Company-paid short- and long-term disability coverage
- Paid time off and company holidays
- Volunteer Time Off
- Paid parental leave
- Bonus or incentive compensation may be available based on the nature of the position, individual, department, and/or company performance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
