Project Coordinator III - Supply Chain

Sutter Health•Sacramento, CA

18h•$39 - $58•Hybrid

About The Position

The Project Coordinator III creates and maintains standard project artifacts and supports project execution. The role coordinates activities and resources for one or more small- to medium-sized projects that affect multiple departments, systems, and workflows, with medium to high risk, scope, size, and complexity. The coordinator collaborates with project teams to develop and maintain project elements and works with leadership to establish project tools, processes, and resources. The role collects and routes information, helps manage timelines, and escalates issues as appropriate. It also independently manages work plans for subteams or workgroups within more complex projects, under the supervision of an assigned project manager. Onsite presence is required at least two days per week, or more based on business needs. The position prepares project plans and other project materials; tracks issues, risks, and scope changes; supports documentation and status reporting; coordinates resources and schedules; works with implementation teams and vendors; helps develop training materials; and communicates project updates. It also maintains project infrastructure and accessible workspaces, supports project leads during discovery, and provides administrative support such as meeting coordination, agendas, minutes, and progress reporting. This is a regular, full-time, non-exempt position with an eight-hour day shift, Monday through Friday. Weekend work may be needed as required. The posted pay range is $38.55 to $57.83 per hour, with actual pay potentially varying based on work location and other factors. Eligible positions include a comprehensive benefits package.

Requirements

High school diploma or GED.
College coursework in business, project management, math, economics, health care administration, or equivalent education or experience.
Two years of recent relevant experience.
Working knowledge of the Project Management Book of Knowledge (PMBOK), project management methodologies, and/or Sutter Health’s project methodology.
Thorough understanding of current healthcare trends and strategies related to information services.
Intermediate experience with Microsoft Word, SharePoint, and Excel.
Demonstrated ability to maintain schedules within Project Server.
Ability to prioritize assignments and complete work in a timely manner.
Ability to work independently and identify potentially more effective work methods.
Ability to perform effectively amid frequent workload changes and competing demands.
Ability to work as part of a team and collaborate with colleagues.
Ability to establish and maintain cooperative working relationships with audiences across Sutter Health and external organizations.

Responsibilities

Prepare project plans, risk assessments, reviews of materials, and other project materials.
Track and document issues, risks, and project scope change management; run reports and perform trending.
Assist with project documentation management and status reporting.
Oversee resource assignments and maintain schedules.
Perform demand capacity analysis.
Work with implementation teams and vendors to answer project questions.
Assist with developing project training programs and related materials.
Communicate and disseminate project updates and information to team members and project leaders.
Develop and maintain project infrastructure.
Ensure workspace is available and accessible to all team members.
Communicate project deliverables and templates.
Support project leads with concise project overviews during the discovery phase.
Independently manage work plans for subteams or workgroups within more complex projects, under the supervision of an assigned project manager.
Schedule meetings and arrange required rooms, materials, and supplies.
Prepare agendas, take meeting minutes, and distribute them.
Report progress on items and assignments.
Collect and route information, help manage project timelines, and escalate as appropriate.