Project Coordinator III

Calista Corporation•Huntsville, AL

35d

About The Position

The Project Coordinator III provides administrative support to a group of projects and assists Project Managers and senior Project Coordinators as required. This mid-to-senior-level coordinator works under the supervision and direction of Senior Project Analysts and the Project Manager. The role supports project management activities involving materials, work orders, project data, reporting, schedules, costs, and proposals. It has no supervisory responsibilities and carries the authority and responsibility to complete assigned tasks. The position operates in a fast-paced, multitasking, customer-service-oriented environment. Adaptability to schedule and task changes is necessary to accommodate changing priorities, and overtime may be required. The employee must be able to pass drug and background screenings and obtain a government security clearance.

Requirements

High school diploma or equivalent.
Five years of task-related work experience.
Three years of project-management-related experience.
Ability to pass a drug and background screening.
Must be able to obtain a government security clearance.
Advanced computer skills, particularly with Microsoft Office Suite, and ability to learn additional computer skills or software programs.
Intermediate knowledge of Microsoft Project and scheduling practices, including ability to identify and track critical paths in project activities.
Ability to enter data accurately into databases and multitask across multiple projects.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Interpersonal skills to work effectively and cooperatively with all levels of management and staff and routinely interact with external stakeholders such as customers, vendors, suppliers, and shipping companies.
Must be trustworthy and able to handle confidential information routinely.
Effective communication skills, including clearly communicating complex information and presenting information to a group.
Professional customer-service skills, including active listening, prompt service, and follow-up.
Ability to learn and understand corporate policies and procedures and how they relate to Yulista Aviation, Inc.'s goals.
Strong problem-solving skills, including ability to draw conclusions and make recommendations for problem resolution.
Ability to perform basic mathematical computations.
High degree of self-motivation and ability to work independently and multitask.
Ability to request and write routine reports and correspondence with vendors and subcontractors.
Ability to read and interpret TDP data.

Responsibilities

Manage moderately complex to complex Bills of Materials and track materials through receipt.
Prepare, submit, and track work orders for moderately complex to complex manufacturing jobs.
Develop Bills of Materials using required drawings and/or Statements of Work for moderate to complex projects.
Follow company policies and procedures when preparing, collecting, recording, and maintaining project data.
Prepare professional correspondence to vendors and customers as required.
Coordinate inventory control activities with the Property Department.
Support team leadership in carrying out its duties and responsibilities.
Maintain calendars and schedule appointments and/or conference rooms.
Set up and clean up for events and meetings.
Perform general administrative duties, including filing, scanning, photocopying, typing, and data entry.
Prepare project meeting minutes and track action items.
Assist the Project Manager with data queries, enter information into project databases, and track required data outputs.
Research parts, quotes, and commercial-off-the-shelf items for simple to moderately complex Bills of Materials.
Track purchase orders and due dates for purchased materials and services, and report delivery-date issues to the Project Manager.
Prepare internal project status reports for the Project Manager or higher management.
Prepare sole-source justification documents and obtain Program Manager approval.
Assist the Project Manager in compiling cost reports, scheduling activities, and technical reporting CDRLs.
Assist the Project Manager in developing estimates to complete for cost and schedule activities.
Assist the Project Manager in identifying internal and external resource requirements.
Assist the Project Manager with BOE solicitation and compiling data from requested sources.
Assist the Project Manager in proposal development.