Project Coordinator I

Campos EPC • San Diego, CA

2d

About The Position

This role focuses on maintaining the accuracy of the Workload Management Application (WMA) through daily updates based on information from project management teams. The position involves documenting internal processes, recording meeting minutes and action items, developing monthly calendars for Resource Forecasting due dates, and supporting the PC II and project team with monthly data validation for the Construction Allocation Process (CAP). Additionally, the role assists in developing monthly PowerPoint presentations with current metrics and updates, creating formatted Excel data extracts for construction teams, drafting pre & post-meeting emails, facilitating CAP preparation meetings, and scheduling meetings while maintaining the meeting calendar under leadership direction.

Requirements

• Proficiency in Workload Management Application (WMA).
• Experience with data validation.
• Skilled in developing PowerPoint presentations.
• Proficient in Microsoft Excel for data extraction and formatting.
• Strong organizational and scheduling skills.
• Excellent written and verbal communication skills for drafting emails and recording minutes.

Responsibilities

• Maintain accuracy of Workload Management Application (WMA) by performing daily updates.
• Maintain up-to-date documentation of all internal processes.
• Record meeting minutes and action items for meetings with construction and project management teams.
• Develop monthly calendars for all Resource Forecasting due dates.
• Support PC II and project team on monthly data validation for jobs submitted through the monthly Construction Allocation Process (CAP).
• Support PC II and project team on development of monthly PowerPoint presentations with current month’s metrics and updates.
• Create data extracts of current month’s Construction Allocation Process (CAP) data in Excel with proper formatting.
• Draft and send all pre & post-meeting emails to project management and construction teams.
• Facilitate Construction Allocation Process (CAP) preparation meetings.
• Schedule meetings and maintain meeting calendar with direction from leadership.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed