Project Coordinator I

Campos EPC•San Diego, CA

About The Position

This role is responsible for maintaining the accuracy of the Workload Management Application (WMA) through daily updates based on information from project management teams. The position also involves documenting internal processes, recording meeting minutes and action items, developing monthly calendars for resource forecasting, and supporting project teams with data validation and presentation development. Additionally, the role entails creating data extracts, drafting meeting-related emails, and facilitating process preparation meetings.

Requirements

Proficiency in Workload Management Application (WMA).
Experience with data validation.
Skilled in developing PowerPoint presentations.
Proficiency in Excel for data extracts and formatting.
Experience in drafting and sending professional emails.
Ability to schedule and manage meetings.
Experience in documenting internal processes.

Responsibilities

Maintain accuracy of Workload Management Application (WMA) by performing daily updates within the application upon receiving job updates from project management teams.
Maintain up-to-date documentation of all internal processes.
Record meeting minutes and action items for meetings with construction and project management teams.
Develop monthly calendars for all Resource Forecasting due dates.
Support PC II and project team on monthly data validation for jobs submitted through the monthly Construction Allocation Process (CAP).
Support PC II and project team on development of monthly PowerPoint presentations with current month’s metrics and updates.
Create data extracts of current month’s Construction Allocation Process (CAP) data in Excel with proper formatting to be sent to construction teams.
Draft and send all pre & post-meeting emails to project management and construction teams.
Facilitate Construction Allocation Process (CAP) preparation meetings.
Schedule meetings and maintain meeting calendar with direction from leadership.