Project Coordinator
About The Position
The Project Coordinator I supports the planning, execution, and close-out of construction projects by providing administrative and operational support to the Project Manager and field teams. The role serves as a central hub for project information, helping streamline processes and maintain accurate records across project phases. It supports documentation, compliance, vendor coordination, and communication with project stakeholders. The position is primarily office-based, with occasional travel to construction sites. Work is generally during standard business hours, with occasional flexibility based on project demands. The role has no supervisory responsibilities.
Requirements
- High school diploma or equivalent required.
- 1–3 years of experience in a construction or project coordination role.
- Valid driver’s license required.
- OSHA 10.
- Excellent organizational and communication skills.
- Proficiency with Microsoft Office Suite.
- Ability to manage multiple priorities.
- Attention to detail.
Nice To Haves
- Associate degree or coursework in construction management, business, or a related field.
- Experience with modular construction projects.
- Familiarity with Bluebeam Revu, Microsoft D365, Procore, or similar software.
- Knowledge of prevailing wage compliance and construction insurance.
Responsibilities
- Maintain and manage construction file structures for accessibility by office and field personnel.
- Assist with RFIs, submittals, and communication with project stakeholders.
- Record, distribute, and manage meeting minutes.
- Execute buyout tasks, including issuing commitments, purchase orders, and change orders, and managing quotes.
- Organize and manage drawings and specifications.
- Prepare and complete close-out documents according to contract and company requirements.
- Compile Operations & Maintenance manuals and warranty documentation.
- Manage vendor and job-specific insurance and compliance documents.
- Assist with safety documentation according to project safety protocols.
- Support Accounting with invoice review and monthly billing processes.
- Assist in project estimating and costing activities.
- Manage documentation for L&I, HCD, and other agencies.
- Coordinate title transfers and building registration with the Project Accountant.
- Coordinate Requests for Transport with the field team.
- Participate in internal hand-off meetings.
- Provide Sales with accurate material costing for proposals.
- Assist in communicating schedules to stakeholders.
- Align with Operations on material allocations, building delivery schedules, and logistics.
- Participate in cross-functional initiatives as needed.
- Support internal training efforts for new staff.
Benefits
- 7.5 paid holidays plus one additional floating holiday.
- Competitive paid time off (PTO) program.
- Medical, dental, and vision coverage options.
- 8 hours of volunteer time per year.
- 401(k) retirement benefits with company match.
- Exercise subsidy plan of $25 per month.
- Quarterly wellness incentives.
- Safety and Values Recognition Programs.
- Years of Service Recognition.
- Employee development and training.
- Drug-free, safety-focused environment.
- Charitable donation matching.
- Community involvement and other employee benefits.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
