Project Coordinator, Facilities Maintenance

Chicago Transit Authority • Chicago, IL

4d • Hybrid

About The Position

Under general supervision, coordinates activities related to the implementation of small- to medium-scale Authority facilities and right-of-way construction projects. Provides coordination and administrative support for project agreements, scopes of work, project documentation, scheduling, accountability, and budgets. Employees and/or union members will be given priority consideration in the hiring process, per the applicable labor contracts. Final salary will be determined in part by the qualifications of the selected candidate and may be higher or lower than target. Applicants, if hired, must comply with CTA's residency ordinance. CTA IS AN EQUAL OPPORTUNITY EMPLOYER. No employee or applicant for employment will be discriminated against because of race, color, creed, religion, sex, marital status, national origin, sexual orientation, ancestry, age, unfavorable military discharge, disability or any other status protected by federal, state, or local laws; except where a bona fide occupational qualification exists. We are committed to providing an inclusive environment for our workforce and supporting the communities we serve. CTA will make reasonable accommodations for the known disabilities of otherwise qualified applicants for employment as well as its employees, unless undue hardship would result. If you require an accommodation in the application or hiring process, please contact [email protected] prior to the submission of your application or upon notification of your actual test date. CTA will work with you to determine if an accommodation can be provided. During the hiring process, CTA's Human Resources department will contact candidates with next steps. Failure to respond to these correspondences in a timely fashion may result in your application being closed out for non-responsiveness. Please click link below to review the benefits offered at the CTA. https://www.transitchicago.com/hrbenefits/

Requirements

• Bachelor’s Degree in Engineering, Architecture, Construction Management, Business, or a related field, or an equivalent combination of education and experience relating to this position.
• Experience in project planning, contract controls, or scheduling preferred.
• Must possess a valid Driver’s License.
• Required to complete and maintain CTA Rail Safety Training certification.
• Working knowledge of related federal, state, and local codes, laws and regulations as it related to construction projects.
• Working knowledge of transit operations, facilities, vehicles, rules, and procedures desired.
• Working knowledge of the principles and practices used in the preparation of designs, plans, specifications, and cost estimates.
• Working knowledge in using E-builder or other web-based project management programs.
• Strong MS Office Suite skills.
• Strong written and oral communication skills.
• Strong contract administration and negotiation skills.
• Strong budget management skills.
• Ability to interact with internal/external customers.
• Ability to read and comprehend construction specifications and process plans.
• Ability to interpret and apply federal regulations.
• Ability to work with sensitive information while maintaining strict confidentiality.
• Ability to work collaboratively with other Departments.

Nice To Haves

• Experience in project planning, contract controls, or scheduling preferred.
• Working knowledge of transit operations, facilities, vehicles, rules, and procedures desired.

Responsibilities

• Assists management on assigned projects.
• Coordinates the adherence to contract policies and procedures by construction staff.
• Develops project schedules and coordinates and monitors the receipt of contract deliverables from outside construction management consultants.
• Monitors the work of construction management consultants’ personnel for assigned projects to ensure compliance with policies and procedures.
• Coordinates assigned elements of construction and professional services projects, including project initiation, budgeting, invoicing, and closeout.
• Reviews scopes of work to ensure clarity, completeness, and alignment with department objectives.
• Supports procurement processes including bid documentation, contractor selection, and vendor coordination.
• Completes administrative duties associated with gaining approvals and authorizations for initiating new projects.
• Prepares contract documents related to new construction contracts, and new design and construction management contracts including incorporation of CTA procedures and policies.
• Assembles contract documents, drawings, and specifications.
• Collaborates with different CTA departments to obtain items and feedback necessary for assembling elements of a contract.
• Ensures that department quality procedures are followed.
• Obtains approvals necessary to finalize documents.
• Tracks project KPIs and performance metrics.
• Performs oversight and monitoring of administrative duties relating to budgeting and invoicing as required.
• Monitors consultant hours for budgetary compliance.
• Prepares labor summary reports for consultant hours and verifies billing for accuracy of reported hours.
• Coordinates reports regarding the financial status of construction consultant management contracts.
• Monitors consultant and contractor performance evaluations to ensure their performance adheres to Authority standards and budgetary constraints.
• Monitors project updates and documents utilized for updating CTA management.
• Performs field inspections of construction sites as required.
• Verify adherence to safety standards, regulatory requirements, and department policies.
• Coordinates inspections and ensures deficiencies are corrected.
• Coordinates required permits.
• Analyzes and monitors web-based project management software reflecting current CTA operating and processing procedures.
• May coordinate small-scale projects or perform limited project management responsibilities during the temporary absence of a Project Manager.
• Performs related duties as assigned.

Benefits

• CTA's residency ordinance
• CTA will make reasonable accommodations for the known disabilities of otherwise qualified applicants for employment as well as its employees, unless undue hardship would result.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level