Coordinator, Facilities Maintenance
About The Position
The Coordinator, Facilities Maintenance plays a critical role in managing maintenance requests, coordinating vendor services, and ensuring timely resolution of facility and equipment issues. This position involves overseeing work orders from initiation to completion, auditing data accuracy, processing invoices, and supporting administrative functions. The role requires collaboration with multiple stakeholders to optimize service quality, maintain compliance with policies and regulations, and support continuous improvement initiatives. The Coordinator contributes to operational efficiency by managing resources effectively and fostering strong partnerships to uphold facility standards and support business objectives. The team ensures Facility Services field associates have access to essential vehicles, trailers, and equipment to operate safely and meet regulatory requirements. They manage vehicle lifecycle activities, including registration, licensing, maintenance, and repairs, reducing downtime. Collaborating with vendors and internal partners, the team supports offsite landscape hubs to improve exterior services. They maintain professional communication with associates and stakeholders, facilitate onboarding through presentations, and provide guidance on compliance standards. Their efforts are crucial in sustaining operational efficiency and supporting successful field operations across multiple locations.
Requirements
- Proven experience in vendor and asset management within facilities maintenance or related environments.
- Strong proficiency in data analysis, including auditing and verifying database accuracy.
- Ability to coordinate and manage work orders from initiation through completion effectively.
- Skilled in administrative support tasks such as scheduling, documentation, and report generation.
- Knowledge of business processes and compliance with applicable labor and employment laws.
- Competence in using spreadsheets and word processing tools for data management and communication.
- Excellent communication and collaboration skills to work with multiple stakeholders and vendors.
Nice To Haves
- Customer Service
- Human Resources
- Project Coordination
- Using intermediate level functionality of word processing, spreadsheet, and email software
- Walmart systems
Responsibilities
- Manage maintenance requests by processing work orders from initiation to completion, ensuring accurate categorization and timely resolution.
- Coordinate vendor dispatch and oversee service quality, pricing, and compliance with contractual agreements.
- Audit project files and asset management data to maintain accuracy and completeness.
- Process and resolve invoice discrepancies through collaboration with accounts teams and vendors.
- Provide administrative support including scheduling, reporting, and payroll documentation for maintenance personnel.
- Develop and implement process improvements by analyzing data and collaborating with stakeholders.
- Ensure compliance with applicable laws, company policies, and ethical standards in all activities.
Benefits
- Competitive pay
- Performance-based bonus awards
- Medical coverage
- Vision coverage
- Dental coverage
- 401(k)
- Stock purchase
- Company-paid life insurance
- PTO (including sick leave)
- Parental leave
- Family care leave
- Bereavement
- Jury duty
- Voting leave
- Short-term disability
- Long-term disability
- Company discounts
- Military Leave Pay
- Adoption expense reimbursement
- Surrogacy expense reimbursement
- PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes
- Live Better U (Walmart-paid education benefit program for full-time and part-time associates)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
