Project Coordinator, Facilities Maintenance

Chicago Transit Authority • Chicago, IL

1d • Hybrid

About The Position

Under general supervision, coordinates activities related to the implementation of small- to medium-scale Authority facilities and right-of-way construction projects. Provides coordination and administrative support for project agreements, scopes of work, project documentation, scheduling, accountability, and budgets.

Requirements

• Bachelor’s Degree in Engineering, Architecture, Construction Management, Business, or a related field, or an equivalent combination of education and experience relating to this position.
• Must possess a valid Driver’s License.
• Required to complete and maintain CTA Rail Safety Training certification.
• Working knowledge of related federal, state, and local codes, laws and regulations as it related to construction projects.
• Working knowledge of the principles and practices used in the preparation of designs, plans, specifications, and cost estimates.
• Working knowledge in using E-builder or other web-based project management programs.
• Strong MS Office Suite skills.
• Strong written and oral communication skills.
• Strong contract administration and negotiation skills.
• Strong budget management skills.
• Ability to interact with internal/external customers.
• Ability to read and comprehend construction specifications and process plans.
• Ability to interpret and apply federal regulations.
• Ability to work with sensitive information while maintaining strict confidentiality.
• Ability to work collaboratively with other Departments.

Nice To Haves

• Experience in project planning, contract controls, or scheduling preferred.
• Working knowledge of transit operations, facilities, vehicles, rules, and procedures desired.

Responsibilities

• Assists management on assigned projects.
• Coordinates the adherence to contract policies and procedures by construction staff.
• Develops project schedules and coordinates and monitors the receipt of contract deliverables from outside construction management consultants.
• Monitors the work of construction management consultants’ personnel for assigned projects to ensure compliance with policies and procedures.
• Coordinates assigned elements of construction and professional services projects, including project initiation, budgeting, invoicing, and closeout.
• Reviews scopes of work to ensure clarity, completeness, and alignment with department objectives.
• Supports procurement processes including bid documentation, contractor selection, and vendor coordination.
• Completes administrative duties associated with gaining approvals and authorizations for initiating new projects.
• Prepares contract documents related to new construction contracts, and new design and construction management contracts including incorporation of CTA procedures and policies.
• Assembles contract documents, drawings, and specifications.
• Collaborates with different CTA departments to obtain items and feedback necessary for assembling elements of a contract.
• Ensures that department quality procedures are followed.
• Obtains approvals necessary to finalize documents.
• Tracks project KPIs and performance metrics.
• Performs oversight and monitoring of administrative duties relating to budgeting and invoicing as required.
• Monitors consultant hours for budgetary compliance. Prepares labor summary reports for consultant hours and verifies billing for accuracy of reported hours.
• Coordinates reports regarding the financial status of construction consultant management contracts.
• Monitors consultant and contractor performance evaluations to ensure their performance adheres to Authority standards and budgetary constraints.
• Monitors project updates and documents utilized for updating CTA management.
• Performs field inspections of construction sites as required.
• Verify adherence to safety standards, regulatory requirements, and department policies.
• Coordinates inspections and ensures deficiencies are corrected.
• Coordinates required permits.
• Analyzes and monitors web-based project management software reflecting current CTA operating and processing procedures.
• May coordinate small-scale projects or perform limited project management responsibilities during the temporary absence of a Project Manager.
• Performs related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level