Facilities & Maintenance Coordinator

Bulk Barn • Aurora, ON

2d • CA$45,000 - CA$50,000 • Onsite

About The Position

The Facilities & Maintenance Coordinator's main purpose is to build relationships with Store Managers by supporting a Region of Corporate and Franchised stores. They will assist the Facilities & Maintenance Manager in the execution of all annual Corporate Initiates and maintenance schedules, including but not limited to Wash & Re-lamp, Paint, Exterior Signage Painting/Cleaning and Fixture Pre-books.

Requirements

• Post- Secondary diploma in Business and/or Administration
• Basic working knowledge of accounting principles and experience with budgets and issuing purchase orders
• Ability to organize workflow, multi-task at high levels, and manage changing priorities within specified timelines
• 1-3 years’ experience of working with simultaneous projects
• 1-3 years’ experience working in a fast paced, deadline driven environment
• Proficiency and comfort level to communicate in one‑on‑one settings, group situations and over the telephone
• Excellent communication skills (both oral and written)
• Resourceful, attentive with details and maintaining accurate record

Nice To Haves

• Post- Secondary diploma in Project Management, an asset

Responsibilities

• Tender quotes from various vendors as required to resolve outstanding tasks, generated through the Store Development HelpDesk.
• Assist Finance with outstanding PO issues as they arise for month end and year end.
• Manage multiple sub-trades to fix a repair at store level, which may include coordinating ordering fixtures and equipment to store in line with sub-trades timing.
• Send out Cost Acknowledgments to stores for approval and issue Purchase Orders to Vendors once Approved as required.
• Initiate contracts for corporate stores as required and forward to legal for approval and signature (Waste Mgmt., HVAC, Window/Floor Cleaning etc.).
• Transfer Utilities contracts as required from Franchised stores to Corporate Store on change of ownership.
• Review outstanding items in Store Deficiency database, update progress and assist Store Manages to ensure tasks are completed.
• Resourceful, attentive with details and maintains accurate records.
• Assist the Facilities & Maintenance Manager in the preparation and submission of the department budget.
• Provide the Manager, Facilities & Maintenance with consistent status reports for all outstanding issues.
• Constantly update sub-trade list.
• Maintain and monitor sub-trade list, provide weekly additional counts as part of weekly reporting to VP, Store Development.
• Promotes and works to maintain workplace wellness, health and safety, through active compliance with all workplace health and safety policies and procedures.
• Any other duties as required.

Benefits

• Competitive compensation program
• Employer-paid benefits
• 32-hour flexible work-week program currently being tested
• Use of top-tier on-site fitness facility at our Corporate Head Office free of charge to employees

What This Job Offers

• Career Level: Entry Level
• Education Level: Associate degree