Project Coordinator - Capital Projects

Charleston County Government•Sc 29405, SC

1d•Hybrid

About The Position

The Project Coordinator supports the Capital Projects Department by overseeing administrative, HR, payroll, and accounting operations. This role involves conducting monthly audits of Project Manager documentation and project compliance, and providing project coordination and project manager support. The incumbent will also develop and improve departmental policies, procedures, workflows, digital standards, and project management processes to increase efficiency, consistency, and quality across all capital projects.

Requirements

Bachelor's Degree in Business Administration, Public Administration, Accounting, Finance, Construction Management, Project Management, or a related field is preferred. An Associate Degree will be considered in lieu of a Bachelor's Degree when accompanied by a minimum of two (2) years or more of relevant professional work experience.
Minimum of 1 (one) year of experience in project administration, financial coordination, accounting, capital projects, or government operations preferred.
Substantial knowledge in budgeting, procurement, contract administration, HR processes, and financial reporting.
Experience using project management software (ACC, e-Builder, Procore or similar) preferred.
Must be able to demonstrate proficiency in Microsoft 365.
Experience using Power BI desired.
Construction exposure preferred.
Must possess a valid SC Driver’s license Class E or Commercial Driver’s License (or obtain within three (3) months of hire) and meet the requirements of the County’s motor vehicle policy.
Able to lift, carry, push, and pull up to twenty (20) pounds occasionally.
Able to traverse over uneven ground, paved and unpaved for up to a quarter of a mile at a time several times per day.
Able to sit or stand for long periods of time and to maintain focus on work assignment(s).
Able to effectively communicate orally (in person and over the telephone) and in writing (electronically and handwritten) in English.
Exhibit organizational and time-management skills with the ability to juggle multiple priorities.
Work independently, manage shifting priorities, and maintain confidentiality.
Maintain a high degree of accuracy and attention to detail to ensure documentation compliance.
Establish, improve, and maintain policies, procedures, and standardized workflows.
Demonstrate effective communication skills, promoting collaboration among Project Managers, contractors, and County staff.
Proactively identifies risks, documentation gaps, and process improvement opportunities.
Demonstrate proficiency with digital tools, paperless systems, and modern project management technologies.
Deliver professional and reliable presence in both office and field settings.
Maintain audit-ready records and meet strict deadlines.

Nice To Haves

Experience using project management software (ACC, e-Builder, Procore or similar) preferred.
Experience using Power BI desired.
Construction exposure preferred.

Responsibilities

Coordinates departmental HR functions including onboarding, personnel records, certification tracking, and training documentation.
Reviews and processes departmental payroll, labor distribution, overtime, and leave reporting.
Maintains departmental budgets; reconciles monthly expenditures; and prepares financial reports for leadership.
Processes invoices, purchase requisitions, pay applications, and procurement documentation.
Implements internal controls; ensures compliance with County accounting, HR, procurement, and records retention policies.
Supports budget development, long-range financial planning, and operational forecasting.
Conducts monthly audits of Project Manager documentation including ACC folders, naming standards, templates, and required project records.
Reviews project trackers, commitments, invoices, change orders, schedules, and KPI updates for accuracy and compliance.
Compares reported progress against field conditions through regular site visits.
Identifies risks, deficiencies, and areas for improvement in project documentation, processes, or reporting.
Prepares monthly audit summaries and recommendations for the Director and leadership team.
Supports project documentation across planning, design, construction, and closeout.
Assists Design & Construction Managers with coordination, meetings, document preparation, and occasional field assistance.
May be assigned to lead internal departmental initiatives or manage project/vendor contracts within Capital Projects, under the direction of the Director of Capital Projects, to gain direct project management experience.
Develops, implements, and maintains departmental policies, procedures, workflows, and standards.
Establishes templates, naming conventions, digital record structures, and documentation requirements for all capital projects.
Improves processes by identifying inefficiencies and recommending enhancements to administrative, financial, and project workflows.
Trains staff on newly established procedures, systems, standards and documentation requirements.
Attends departmental, administrative, and project meetings.
Prepares presentations, reports, staff summary sheets, agenda materials and communications for leadership.
Performs other duties or assumes other responsibilities as apparent or assigned.