Project Coordination Specialist

CACI•Norco, CA

21h•$26•Onsite

About The Position

CACI is seeking a Project Coordinator to support critical daily operations and project execution within our Organization. In this role, you will be the administrative and operational heartbeat of our team, acting as a force multiplier for project tasks, deliverables, and cross-team collaboration. We are looking for a disciplined, self-motivated "go-getter" who exhibits exceptional digital literacy, thrives under pressure, and takes pride in driving tasks to a successful completion under government direction.

Requirements

2 to 5+ years of experience in project coordination, task tracking, executive administrative support, or a related operational role.
Highly proficient within the Microsoft 365 suite, specifically in using: Microsoft Lists (navigating, updating, and structuring list views to manage team data). Microsoft Planner, Teams, OneNote, Word, Excel, and Outlook.
Proven capability to host virtual or in-person meetings, share screens, and navigate tools and dashboards smoothly during live presentations.
Excellent written and verbal communication skills, with a track record of producing clear, professional briefs, agendas, and minutes.
A proactive "go-getter" mindset—someone who anticipates team needs and tackles them without waiting for instruction.
Superb organizational skills with a strong eye for detail and the agility to manage shifting priorities.
Must be a U.S. Citizen.
Must be able to obtain and maintain a DoD Secret security clearance.
Must work full-time on-site in Norco, CA.

Nice To Haves

Experience utilizing Jira for tracking tasks and workflows, and Confluence for team documentation.
Prior experience supporting Navy programs or working within a Department of Defense (DoD) contract environment.

Responsibilities

Host and Facilitate: Prepare agenda briefs, schedule sessions, and host virtual and on-screen meetings, comfortably presenting critical program information to a wide audience of diverse stakeholders.
Dynamic Digital Navigation: Multitask and dynamically navigate files, project tracking dashboards, and reference materials live on-screen while speaking and presenting to groups.
Documentation: Capture and rapidly distribute comprehensive meeting minutes, action items, executive summaries, and key decision logs post-meeting.
Proactive Follow-Ups: Maintain and actively manage division action item logs, ensuring clear ownership, tracking upcoming deadlines, and proactively following up with assignees to drive tasks to completion.
Project Lifecycles: Track project tasks, schedules, and deliverables using tools like Microsoft Planner, MS Lists, and Jira to keep all milestones aligned.
Issue Resolution: Identify potential project bottlenecks and take the initiative to address them or escalate them to leadership as necessary.
Consolidate Data: Gather, organize, and compile data from multiple sources—including Microsoft Lists, Excel, Confluence, and OneNote—to support executive-level reporting.
Standardization: Document project workflows, create standard operating procedures (SOPs), and manage the central division calendar to ensure data consistency.
Operations Support: Assist the Division Manager and Branch Managers with ad-hoc operations, coordinating responses to internal data calls, and helping manage inventory/assets as needed.