Project Coordination Specialist

CACI International•Norco, CA

1d•$26•Onsite

About The Position

CACI is seeking a Project Coordinator to support critical daily operations and project execution within their Organization. In this role, the Project Coordinator will be the administrative and operational heartbeat of the team, acting as a force multiplier for project tasks, deliverables, and cross-team collaboration. The ideal candidate is a disciplined, self-motivated "go-getter" who exhibits exceptional digital literacy, thrives under pressure, and takes pride in driving tasks to a successful completion under government direction.

Requirements

2 to 5+ years of experience in project coordination, task tracking, executive administrative support, or a related operational role.
Highly proficient within the Microsoft 365 suite, specifically in using: Microsoft Lists (navigating, updating, and structuring list views to manage team data), Microsoft Planner, Teams, OneNote, Word, Excel, and Outlook.
Proven capability to host virtual or in-person meetings, share screens, and navigate tools and dashboards smoothly during live presentations.
Excellent written and verbal communication skills, with a track record of producing clear, professional briefs, agendas, and minutes.
A proactive "go-getter" mindset—someone who anticipates team needs and tackles them without waiting for instruction.
Superb organizational skills with a strong eye for detail and the agility to manage shifting priorities.
Must be a U.S. Citizen.
Must be able to obtain and maintain a DoD Secret security clearance.
Must work full-time on-site in Norco, CA.
Ability to lift up to 50 pounds.

Nice To Haves

Experience utilizing Jira for tracking tasks and workflows, and Confluence for team documentation.
Prior experience supporting Navy programs or working within a Department of Defense (DoD) contract environment.

Responsibilities

Prepare agenda briefs, schedule sessions, and host virtual and on-screen meetings, comfortably presenting critical program information to a wide audience of diverse stakeholders.
Multitask and dynamically navigate files, project tracking dashboards, and reference materials live on-screen while speaking and presenting to groups.
Capture and rapidly distribute comprehensive meeting minutes, action items, executive summaries, and key decision logs post-meeting.
Maintain and actively manage division action item logs, ensuring clear ownership, tracking upcoming deadlines, and proactively following up with assignees to drive tasks to completion.
Track project tasks, schedules, and deliverables using tools like Microsoft Planner, MS Lists, and Jira to keep all milestones aligned.
Identify potential project bottlenecks and take the initiative to address them or escalate them to leadership as necessary.
Gather, organize, and compile data from multiple sources—including Microsoft Lists, Excel, Confluence, and OneNote—to support executive-level reporting.
Document project workflows, create standard operating procedures (SOPs), and manage the central division calendar to ensure data consistency.
Assist the Division Manager and Branch Managers with ad-hoc operations, coordinating responses to internal data calls, and helping manage inventory/assets as needed.