Project Communications & Coordination Specialist

Apollo Mission Critical Engineering • Atlanta, GA

10d

About The Position

The Project Communications & Coordination Specialist supports Apollo Mission Critical Services’ project teams by coordinating project communications, documentation, stakeholder engagement, reporting, meeting activities, and project information across internal teams, clients, subcontractors, and business operations. The role links technical project teams with business stakeholders, ensuring complex project information is documented, communicated, tracked, and presented accurately to appropriate audiences. It requires professional writing, information analysis, stakeholder communication, content development, and organizational skills to translate technical and operational information into clear reports, presentations, correspondence, and project documentation.

The specialist supports technical teams through communication, documentation, reporting, stakeholder coordination, and information management; the role does not perform engineering design, commissioning testing, or technical engineering functions. The specialist works closely with Project Managers, Commissioning Managers, Engineers, Business Operations, clients, subcontractors, and other project stakeholders.

Requirements

• Excellent professional written and verbal communication skills.
• Ability to analyze complex technical and operational information and communicate it clearly to different audiences.
• Strong professional writing, editing, research, and information-management skills.
• Strong stakeholder and client communication skills.
• Experience coordinating information across multidisciplinary teams.
• Ability to prepare professional reports, presentations, meeting documentation, and executive communications.
• Excellent organizational and project-coordination skills.
• Ability to manage multiple deadlines and priorities simultaneously.
• Strong attention to detail.
• Cross-cultural communication skills and ability to work with international teams.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams.
• Bachelor’s degree in Journalism, Communications, Social Communication, Public Relations, Corporate Communications, or a closely related field required.
• Successful background check, including pre-employment drug screening.
• Must be a US citizen, permanent resident, or otherwise eligible to work in the US.

Nice To Haves

• Experience with project-management, document-management, or collaboration platforms preferred.
• Experience in communications, stakeholder coordination, client relations, project coordination, or related professional environments.
• Experience preparing reports, presentations, communications, or client-facing documentation.
• Experience working in multicultural environments.
• Experience within engineering, construction, commissioning, data centers, or mission-critical environments is preferred but not required.
• Experience coordinating meetings, schedules, deliverables, and stakeholder activities.
• Experience supporting multidisciplinary or international teams.

Responsibilities

• Develop and coordinate project communications for internal teams, clients, subcontractors, and business stakeholders.
• Prepare project progress reports, executive summaries, presentations, meeting materials, and other project communications.
• Gather information from technical and operational teams and translate it into clear written and visual communications for technical and non-technical audiences.
• Support project leadership in preparing progress reporting for the Executive Management Team.
• Maintain accurate communication records and project documentation.
• Assist in communicating project milestones, risks, schedule changes, action items, and operational priorities to relevant stakeholders.
• Assist with project initiation, kickoff activities, RFIs, submittals, and project documentation.
• Develop, maintain, and monitor schedules of project deliverables, meetings, action items, and communication requirements.
• Coordinate project meetings, prepare agendas and supporting materials, document discussions, and distribute meeting minutes and action items.
• Follow up with stakeholders to ensure assigned actions and deliverables are completed within required timelines.
• Coordinate information between Project Management, Commissioning, Business Operations, clients, and subcontractors.
• Support resource and project activity forecasting by collecting and organizing information from project teams.
• Maintain effective communication with clients and project stakeholders throughout the project lifecycle.
• Coordinate client communications concerning project progress, deliverables, meetings, documentation, and outstanding actions.
• Support project leadership in maintaining positive long-term client relationships.
• Monitor stakeholder concerns and coordinate communication with appropriate project personnel to facilitate resolution.
• Assist with communication strategies for complex or sensitive project issues.
• Organize and maintain project correspondence, reports, presentations, meeting records, action logs, and other project information.
• Review project documentation for accuracy, consistency, clarity, and professional presentation.
• Track project information and deadlines using company project-management and collaboration systems.
• Assist project teams with document control and information-sharing processes.
• Develop communication templates, project reporting formats, and standardized documentation.
• Coordinate with Program Management and Marketing teams to prepare proposals, presentations, project profiles, client communications, and other business-development materials.
• Research and organize information required for proposals and presentations.
• Develop written content describing project capabilities, project progress, services, and operational activities.
• Support preparation of client-facing presentations and project communications.
• Ensure communications accurately represent Apollo’s services, capabilities, and project activities.
• Coordinate communications between Project Management, Commissioning, Business Operations, HR, Marketing, and other internal departments.
• Support onboarding and communication activities for project personnel when required.
• Assist with communication and coordination involving international and multicultural project teams.
• Support project leadership with administrative and communication activities necessary for successful project delivery.
• Perform other related communication and project-coordination duties as assigned.

Benefits

• Health and wellness plans, including medical, dental, vision, life, and disability coverage.
• Flexible spending accounts.
• Paid time off and holidays.
• Paid parental leave.
• 401K plan with immediate match benefits.
• Employee assistance programs.
• Tuition reimbursement programs.
• Employee discount programs.

What This Job Offers

• Job Type: Full-time