Bid Coordination Specialist

Generac•Sussex, WI

About The Position

The Bid Coordination Specialist supports and coordinates with Energy Systems Regional Sales Managers throughout the bidding process. The role manages bids and proposals in response to awarded contracts and requests for proposals, and monitors active projects to identify potential bidding opportunities. It coordinates bid activities from opportunity qualification through submission, maintains bid documentation and schedules, supports bid document preparation, monitors projects through bidding platforms, and works with internal stakeholders to gather information and develop effective bid strategies. The position also monitors CRM or other pipeline information, facilitates discount requests, and connects with contractors to identify awarded projects and recipients.

Requirements

Associate's degree in business administration or a related field, or equivalent experience.
At least 1 year of experience in a corporate environment.
Ability to learn the bid lifecycle, proposal writing and development, and contract negotiation process.
Strong project management skills, including prioritizing tasks, meeting deadlines, and managing multiple bids simultaneously.
Proficiency using MS Office and experience using enterprise software.
Ability to implement budgetary and cost-control measures, with solid negotiation and persuasive skills.
Attention to detail and high accuracy in bid preparation and review.
Excellent interpersonal skills with internal and external customers.
Team-oriented and self-directed approach.
Ability to work and communicate well with others.
Excellent written and verbal communication skills, including the ability to present complex information clearly and persuasively.

Nice To Haves

Bachelor’s degree in business administration or a related field.
3+ years of experience as a bid manager, proposal manager, or in a similar role.
Experience managing bids for complex projects or large-scale contracts.

Responsibilities

Maintain comprehensive and accurate bid documentation, including bid files, communication records, and pricing information.
Coordinate bid activities from opportunity qualification through submission.
Maintain bid schedules, monitor deadlines, and ensure deliverables are completed on time.
Support the creation and formatting of bid documents and templates.
Oversee and monitor projects through bidding platforms to assist Regional Sales Managers in quoting projects.
Collaborate with sales, operations, and subject matter experts to gather information and develop bid strategies.
Coordinate and facilitate bid review meetings so stakeholders can provide input and address concerns or issues.
Monitor business activity and pipeline information in a CRM or other system, including running reports and monitoring project status.
Review and facilitate discount requests, including smart pricing discounts and quarterly promotions.
Establish connections with contractors to identify awarded projects and their recipients.