Project Billing Specialist

Worley•Houston, TX

About The Position

The Project Billing Specialist manages complex billing activities for large projects or multiple billing requirements in smaller locations. The role ensures billing deliverables are accurate, complete, and submitted in line with contractual requirements, project schedules, established procedures, organizational policies, and applicable standards. It reviews billing data and supporting documentation, investigates discrepancies and system issues, resolves challenging billing matters using independent judgment, and maintains reliable financial records. The specialist works with project management, finance, commercial, and other teams to clarify requirements, address outstanding items, minimize billing delays, and support project financial performance. The role also serves as a technical resource, sharing knowledge and providing day-to-day guidance to less experienced colleagues where required. It contributes to process improvements and stronger controls, tracks billing progress and risks, communicates findings and priorities clearly, and handles sensitive information with discretion. The position requires a proactive, detail-oriented approach, sound judgment, and the ability to work independently while collaborating effectively.

Requirements

Technical school qualification or equivalent relevant education, training, and experience.
At least seven years of relevant experience in project billing, financial administration, project finance, or a closely related area.
Demonstrated experience managing complex billing activities, ideally within a project-based organization or a business operating across engineering, energy, chemicals, resources, or related industries.
Advanced knowledge of project billing systems, processes, procedures, and tools, including the ability to investigate issues and support others in resolving technical challenges.
Experience interpreting billing requirements, reviewing supporting documentation, identifying discrepancies, and resolving issues requiring independent analysis and judgment.
Experience providing technical guidance, reviewing work, or coordinating the activities of less experienced team members.
Ability to manage difficult assignments with limited supervision, make decisions within established policies, and recognize when escalation is needed.
Strong analytical thinking, problem-solving, process and control awareness, and attention to detail.
Clear communication and stakeholder engagement skills, including the ability to explain complex matters, present evidence, and influence appropriate actions.
Ability to handle confidential financial and project information with professional discretion.
Proactive mindset, accountability, and commitment to collaboration, knowledge sharing, and continuous improvement.

Responsibilities

Manage complex billing for large projects or multiple billing requirements in smaller locations, ensuring accurate, complete, and timely deliverables that meet contractual requirements, project schedules, and established procedures.
Review billing data, calculations, supporting documentation, and project information to identify discrepancies, resolve issues, and maintain reliable financial records.
Use project billing systems, tools, and workflows to manage complex assignments, investigate system issues, and support effective use of billing technology.
Collaborate with project management, finance, commercial, and other relevant teams to clarify billing requirements, address outstanding items, and minimize billing delays and avoidable rework.
Assess difficult or unusual billing situations using independent judgment, analytical thinking, and established policies; determine appropriate actions and recommend practical solutions.
Provide technical leadership and guidance as a subject matter expert, share knowledge, explain procedures, and provide day-to-day direction to less experienced colleagues where required.
Review completed work, support consistent practices, and help build team capability.
Identify opportunities to improve billing workflows, documentation, quality checks, and internal controls, and contribute to improved processes, tools, and systems where appropriate.
Track billing progress, identify potential delays or risks, and communicate priorities and outstanding issues to relevant stakeholders.
Explain complex billing matters, present findings, and influence stakeholders using sound reasoning and accurate information; handle confidential and sensitive information with discretion.
Apply organizational policies, established standards, and applicable contractual and procedural requirements, and raise concerns when requirements or expected outcomes are unclear.
Organize and prioritize assignments with limited day-to-day supervision, seek technical guidance when needed, and contribute to shared objectives through constructive communication and teamwork.