Project Billing Coordinator I

Berry-It Inc•Kokomo, IN

2d•$20 - $24•Onsite

About The Position

The Project Billing Coordinator is responsible for coordinating project billing activities from job setup through final invoicing. This position combines project coordination support, customer billing and accounts receivable functions, and private job/drop detailing responsibilities to ensure all work performed is accurately documented, coded, and billed in a timely manner. The role works closely with Project Managers, field crews, accounting, subcontractors, and customers to support accurate job costing and revenue tracking.

Requirements

High school diploma or equivalent.
1-3 years of construction billing, project coordination, or accounting support experience preferred.
Experience with ComputerEase preferred.
Strong attention to detail and accuracy
Excellent verbal and written communication skills
Ability to read and interpret prints and redlines
Strong organizational and time management skills
Problem-solving and critical-thinking abilities
Proficiency in Microsoft Word and Excel
Ability to manage multiple projects simultaneously
Team-oriented with ability to work independently

Responsibilities

Create new jobs and work orders in ComputerEase and track open jobs through completion.
Support Project Managers and Operations Managers by maintaining project logs, documentation, and job costing information.
Assist with adding job codes, billing codes, and change orders as needed to ensure accurate invoicing.
Act as a liaison between field crews, management, subcontractors, and accounting related to billing and documentation needs.
Perform private job and drop detailing, including creating, reviewing, and maintaining accurate redlines.
Gather and verify billing information from subcontractors, field technicians, and managers.
Compare subcontractor invoices, redlines, and job documentation to identify discrepancies.
Ensure all completed work, materials, and services are properly billed.
Work with customer representatives to resolve billing questions.
Coordinate with inventory staff to apply materials to completed work orders.
Prepare, issue, and maintain accurate customer invoices in ComputerEase.
Post customer payments and reconcile accounts receivable.
Research and resolve billing discrepancies.
Respond to customer billing inquiries and provide invoice copies.
Compile billing reports for management.