Project Billing Analyst
About The Position
The Project Billing Analyst supports the project management team by managing the vendor invoice validation process from receipt through approval. This role acts as a liaison between project managers, vendors, and the finance/accounts payable team to ensure invoices are accurate, compliant with contract terms, and processed efficiently. This role is best suited for a highly detail-oriented and process-driven professional who thrives at the intersection of project coordination and financial accountability. The ideal candidate is a natural collaborator with a critical eye for invoice accuracy, a solid understanding of contracts and project scope, and the organizational discipline to manage competing priorities without losing sight of the details. A proactive mindset and the ability to build trusted relationships across vendors, project managers, and finance teams are essential to success in this position.
Requirements
- 5+ years of experience in billing, accounts payable, accounts receivable, or a related finance/administrative role
- Strong attention to detail and high degree of accuracy
- Excellent organizational and time management skills
- Effective written and verbal communication skills
- Ability to handle multiple priorities and meet deadlines in a fast-paced environment
- Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent work experience
- Proficiency in Microsoft Office and ERP systems (SAP preferred)
Responsibilities
- Review and validate vendor invoices against contracts, purchase orders, and approved scope, ensuring accuracy, compliance, and proper cost allocation
- Coordinate with Project Cost Controllers and Procurement to resolve underfunded, missing, or misaligned POs and contracts
- Work with project and construction managers to obtain approvals and resolve discrepancies
- Monitor and analyse weekly, monthly, and periodic burn rates for major contractors, communicating potential funding shortfalls to project management teams
- Resolve billing irregularities in collaboration with project managers, vendors, and accounts payable
- Prepare and distribute weekly summaries of approved SES billing to project controls teams
- Support finance and project management teams with month-end activities, including accruals, cost forecasting, AP reconciliation, and financial reporting
- Track invoice status across concurrent projects and follow up to prevent delays in payment processing
- Drive process improvements to enhance invoice efficiency and strengthen internal controls
- Serve as the primary point of contact for vendor billing inquiries
Benefits
- Base salary
- Annual performance incentives
- Equity programs
- Medical, dental, and vision insurance coverage – 100% company paid for employees, 75% company paid coverage for dependents
- Company-paid life and disability insurance
- Voluntary life, critical illness, and accident coverage available
- Health Savings Accounts (HSA) – when combined with the High-Deductible Health Plan
- Employee Assistance Program and wellness resources
- 401(k) retirement plan with company match
- Financial wellness tools and resources
- Paid Time Off (PTO) and paid holidays
- Flexible work arrangements
- Opportunities for advancement and internal mobility
- Training and personal development opportunities
- Company events and team-building activities
- Relocation assistance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
