Project Assistant - Full Remote

Jobs for Humanity•Miami Lakes, FL

3d•Remote

About The Position

Cube Care is seeking a highly organized, detail-oriented, and proactive Project Assistant to support its Project Management Department. The role helps ensure projects are properly set up, purchase orders are confirmed, project information is accurate, and deadlines are monitored so projects move efficiently. The position is described as full remote and permanent work-from-home. The company advertises competitive pay with performance-based rewards, opportunities for overtime where applicable, career growth and advancement, additional projects, and a collaborative, supportive, technology-driven work environment. The Project Assistant creates projects in Odoo, checks customer and project information, confirms that approved quotes match customer purchase orders, verifies project specifications and documentation, assigns tasks, and establishes deadlines. The role also reviews incoming customer purchase orders for accuracy, resolves discrepancies and missing information through follow-up, coordinates with Purchasing to help ensure materials are ordered on time, and documents purchase orders in Odoo. Applicants must submit a 2–3 minute video, no longer than four minutes, answering the listed questions in order without reading from a script.

Requirements

Strong organizational and time-management skills.
Excellent attention to detail and accuracy.
Good written and verbal communication skills.
Ability to review documents and identify discrepancies.
Strong follow-up skills and a proactive approach to problem-solving.
Ability to manage multiple projects and deadlines simultaneously.
Computer with at least a 5th-generation Intel i5 processor or equivalent.
At least 4 GB of computer memory/RAM.
Windows 10 or Mac OSX operating system; Linux, Unix, and other operating systems are not accepted.
Primary and backup internet connections running on a 5.0 MBPS plan or higher; the backup connection must be capable of serving as the primary connection.
Noise-cancelling headset connected via USB.
Webcam with at least 3 megapixels and 720p recording capability.
Submit an approximately 2–3 minute application video, maximum four minutes, with camera on and clear audio; answer all specified questions in order without reading from a script.

Nice To Haves

Experience with Odoo or other ERP/project management systems.
Previous experience in project administration, order processing, purchasing coordination, or a similar role.

Responsibilities

Create and set up new projects in Odoo.
Verify customer information, project details, and delivery locations.
Confirm approved quotes match customer purchase orders.
Ensure measurements, patterns, quantities, and specifications are complete.
Verify all required documentation is attached to projects.
Assign tasks and establish project deadlines.
Review and confirm incoming customer purchase orders.
Verify purchase order pricing, quantities, products, and delivery requirements.
Identify discrepancies between quotes and purchase orders.
Follow up on missing or incorrect purchase orders.
Coordinate with Purchasing to confirm materials are ordered on time.
Ensure purchase orders are properly documented in Odoo.
Monitor deadlines and proactively follow up to keep projects moving efficiently.