Project Assistant - Full Remote

Jobs for Humanity•Miami Lakes, FL

2d•Remote

About The Position

Cube Care is seeking a highly organized, detail-oriented, and proactive Project Assistant to support its Project Management Department. The role involves setting up projects, confirming purchase orders, maintaining accurate project information, and monitoring deadlines. The Project Assistant follows up proactively to help projects move efficiently. The position is described as fully remote, with permanent work-from-home employment. Applicants must meet the specified computer, operating system, internet, headset, and webcam requirements. The application requires a 2–3-minute video answering questions about the applicant’s location, relevant experience, interest and fit, remote-work experience, relevant tools, independent problem-solving, availability, preferred schedule, and earliest start date.

Requirements

Strong organizational and time-management skills.
Excellent attention to detail and accuracy.
Good written and verbal communication skills.
Ability to review documents and identify discrepancies.
Strong follow-up skills and a proactive approach to problem-solving.
Ability to manage multiple projects and deadlines simultaneously.
Computer with at least a 5th-generation Intel i5 processor or equivalent.
At least 4 GB of computer memory/RAM.
Windows 10 or Mac OSX; Linux, Unix, and other operating systems are not accepted.
Internet plan of at least 5.0 Mbps for both primary and backup connections; the backup must be capable of serving as the primary connection.
Required noise-cancelling headset connected via USB.
Webcam of at least 3 megapixels capable of 720p recording.
Submit an approximately 2–3-minute video, no longer than 4 minutes, answering the listed application questions in order, with camera on and clear audio.

Nice To Haves

Experience with Odoo or other ERP/project management systems is an advantage.
Previous experience in project administration, order processing, purchasing coordination, or a similar role is preferred.

Responsibilities

Create and set up new projects in Odoo.
Verify customer information, project details, and delivery locations.
Confirm approved quotes match customer purchase orders.
Ensure measurements, patterns, quantities, and specifications are complete.
Verify required documentation is attached to each project.
Assign tasks and establish project deadlines.
Review and confirm incoming customer purchase orders.
Verify pricing, quantities, products, and delivery requirements.
Identify discrepancies between quotes and purchase orders.
Follow up on missing or incorrect purchase orders.
Coordinate with Purchasing to confirm materials are ordered on time.
Ensure purchase orders are properly documented in Odoo.
Support the Project Management Department by keeping project information accurate and deadlines monitored.