Project Assistant

Alstom • Tampa, FL

8d • Onsite

About The Position

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signaling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars. Could you be the full-time Project Assistant at Tampa's International Airport we’re looking for? Your future role Take on a new challenge and apply your administrative and project coordination expertise in a dynamic and fast-paced environment. You’ll work alongside collaborative, proactive and dedicated teammates, supporting the successful delivery of key projects. You’ll play a vital role in ensuring smooth day-to-day project operations by enabling effective communication, organization, and coordination across teams. Day-to-day, you’ll work closely with project managers and cross-functional teams, supporting reporting activities, coordinating logistics, and maintaining project documentation. You’ll specifically take care of purchase requests and order tracking, meeting coordination and documentation, but also stakeholder communication and office operations support.

Requirements

• Strong proficiency with Microsoft Office tools (Word, Excel, PowerPoint, Outlook) and general digital tools
• Experience or understanding of administrative and project coordination activities
• Knowledge of travel booking systems and expense management tools
• Ability to multitask, stay organized, and manage competing priorities effectively
• Strong communication and interpersonal skills, with a customer-focused mindset
• High level of integrity, discretion, and attention to detail
• Ability to work independently, anticipate needs, and respond with urgency
• Fluency in English (written and verbal)
• Ability to lift up to 50 lbs

Nice To Haves

• Familiarity with SAP, Ariba, or Concur is an advantage

Responsibilities

• Coordinating and tracking purchase requests (PR) and purchase orders (PO) to ensure timely delivery of materials
• Preparing reports, presentations, and documentation for project reviews and decision-making
• Organizing meetings, taking minutes, and following up on action items to drive project progress
• Acting as a key point of contact for internal teams and external stakeholders, supporting clear and responsive communication
• Managing travel arrangements, expense reporting, and general administrative processes to support the project team

Benefits

• Stability, challenges and a long-term career free from boring daily routines
• Collaborate with transverse teams and helpful colleagues
• Contribute to impactful and innovative transportation projects
• Work in a supportive and team-oriented environment
• Steer your career in whatever direction you choose across functions and locations
• Benefit from our investment in your development, through award-winning learning
• Benefit from a fair and dynamic reward package that recognizes your performance and potential, plus comprehensive and competitive social coverage

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed