Project Assistant

Victor Energy•Nisku, AB

4d•Onsite

About The Position

Victor Energy Ltd is seeking a Project Assistant to join our team based out of the Nisku location. You must have good computer skills, good communication & competent decision-making skills, and a desire to perform requested duties with a focus on accuracy and time management. Victor Energy offers competitive wages and a comprehensive benefit package.

Requirements

Post secondary certificate or diploma related to business, construction or administration, or equivalent experience
3 plus years’ experience in providing administrative and data entry support
Experience working in the utility sector
Exceptional eye for detail and organizational skills in a dynamic, multi-tasking environment
Strong time management and documentation skills
Excellent interpersonal, oral, and written communication skills
Building and maintaining positive relationships with office and field staff
Dedicated team player who works well independently and as part of a team
Strong computer skills including working knowledge of the full Office 365 suite
Able to protect sensitive and proprietary information
Positive attitude and team player

Responsibilities

Support the project management and construction execution teams, coordinating with internal and external parties
Use of approved systems in alignment with company expectations
Provide administrative support in various areas which include but are not limited to:
Timesheets – create timesheets and submit for approval and payroll processing
Travel – book and coordinate all transportation and accommodation of personnel
Technology – coordinate with Employee Engagement, IT and Systems teams to support crew needs
Meeting support – document meeting minutes, and distribute actions
Project Document Control – perform project document control procedures as directed including, but not limited to, data entry, records filing, asset tracking, and related document distribution
Material suppliers – create purchase orders, compile backup and review invoices
Subcontractors – process timesheets, invoices, daily reports and other documents to support subcontractor management
General administrative and data entry support for crews including expense reports, fuel cards verifying PO’s, credit card reconciliation
General project administrative and data entry support as required such as landowner, client, and third-party communications as directed