Project Assistant

Pinchin in the US•Berkley, MI

5h•Onsite

About The Position

Pinchin is seeking a Project Assistant to join our Finance team. The role reports to the Project Accounting Manager. The Finance Department supports the organization’s financial and project operations by ensuring accurate billing, invoice processing, reporting, and financial compliance. In partnership with Project Managers, the team helps set up projects, manage client invoicing, monitor project financials, maintain documentation, and support revenue recognition. Through collaboration, attention to detail, and strong communication, the department helps drive financial accuracy, operational efficiency, and successful project outcomes. This is meaningful work with real impact, offering opportunities to grow your skills while contributing to projects that make buildings and environments better.

Requirements

High school diploma
0-3 years of consulting experience or relevant field experience
Proficiency with Microsoft Office
Strong writing and documentation skills
Ability to read technical specifications, drawings, and reports
Valid driver’s license with access to a reliable vehicle. Work-related travel is compensated.
Flexibility to work outside of regular business hours, including occasional overtime, as business needs require
Ability to stand and stoop, kneel, crouch, or crawl, lift and/or move up to 10 pounds. Specific vision abilities required by this job include close and distance vision, and the ability to pass a company physical.

Responsibilities

Work with Project Managers to setup new projects and approve billing terms with the appropriate revenue recognition method (T&M or Lump Sum).
Ensure proper Authorization to Proceeds (ATP), Purchase Orders (PO), Change Orders (CO) contracts are saved in the project file.
Prepare draft billing documentation to facilitate invoicing on a timely basis
Process project-related client invoices and apply the appropriate sales tax, where applicable.
Monitor client retainer balances, apply retainer funds accurately to project invoicing and follow up on replenishment as needed to maintain uninterrupted project support.
Accept and post invoice entries into the accounting software.
Coordinate timely delivery of client invoices through email and billing portals, ensuring accuracy and compliance with client requirements.
Collaborate with the Accounts Receivable department to resolve invoice issues.
Monitor aged work in progress (WIP) report and investigate outstanding aged balances with Project Managers for collectability.
Calculate project variances and obtain approvals for write offs (project time and expenses at billing rates are higher than the invoice to client).
Act as a liaison between project teams, finance and other departments
Respond to internal and external inquiries related to project status and documentation
Other duties as assigned.