Project and Office Administrator

RDR • Chantilly, VA

1d • Hybrid

About The Position

We are seeking a versatile Project & Office Administrator to drive daily operational and financial success across our federal contracting portfolio. In this hybrid role, you will lead cost proposal data entry to help win new contracts while supporting the financial tracking of active projects. You will leverage Unanet for real-time project accounting and resource tracking. As a small business, you will act as the anchor of our physical workplace, ensuring our office operates efficiently while safeguarding our project workflows. We are a lean, fast-paced team looking for a proactive, hard-working self-starter who naturally goes the extra mile and genuinely loves learning new things. Because this position secures our physical office, you must be highly reliable, comfortable working independently in the office, and eager to manage everything from spreadsheet data to incoming phones.

Requirements

• High School diploma or equivalent required
• 1–3 years of experience in an office administration, bookkeeping, or project support role.
• Solid Microsoft Excel capabilities (pivot tables, basic formulas)
• Professional communication skills.
• A resourceful, self-motivated attitude with a proven track record of taking initiative without constant supervision.

Nice To Haves

• Associate's or Bachelor's degree in Finance, Accounting, or Business is a plus.
• Prior bookkeeping experience or fundamental accounting knowledge is a major plus.
• Government Contracting experience preferred.
• Hands-on experience with Unanet ERP (Project Accounting) and Paylocity (Payroll/HRIS) is highly preferred, but we are willing to train a fast learner.
• General understanding of FAR/DFARS regulations or government contract structures is a plus.

Responsibilities

• Support the creation of profitable, competitive pricing models for RFP responses across various contract types (FFP, T&M, CPFF).
• Assist with workforce planning and tracking revenue recognition rules directly within Unanet.
• Cross-reference hours and labor categories between Unanet timesheets and Paylocity payroll reports.
• Generate regular Estimate-at-Completion (EAC) and Budget-vs-Actual (BVA) reports to identify budget variances.
• Ensure all timekeeping, labor distributions, and project expense records strictly align with DCAA requirements.
• Assist with basic accounting tasks including accounts payable, billing support, and financial data entry.
• Monitor incoming phone calls, welcome occasional guests, manage office supplies, and oversee general facility needs.
• Proactively identify process improvements, research solutions independently, and enthusiastically tackle new tasks as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED