Office Administrator/Project Coordinator

CEC Controls Company Inc•Warren, MI

7d•Onsite

About The Position

The Office Administrator is responsible for ensuring the efficient day-to-day operation of the Florida Process Controls office while providing administrative and project support to the engineering, project management, and operations teams. This position plays a key role in maintaining an organized office, coordinating project documentation, supporting material logistics, and helping project teams execute work efficiently. The ideal candidate is highly organized, proactive, detail-oriented, and enjoys working in a fast-paced technical environment with engineers, project managers, vendors, and customers.

Requirements

High school diploma or equivalent
Valid driver's license
2+ years of administrative, office coordination, or project support experience
Proficiency with Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint) and PDF creator/editor
Excellent written and verbal communication skills, including fluent English communication skills (written and verbal)
Strong organizational and time-management abilities
Ability to prioritize multiple assignments with minimal supervision
High attention to detail and commitment to accuracy
Professional demeanor with strong customer service skills

Nice To Haves

Experience supporting engineering, construction, manufacturing, or industrial organizations
Experience with project documentation or document control

Responsibilities

Serve as the primary administrative resource for the Florida office.
Answer and direct incoming phone calls, emails, and visitors.
Prepare, organize, and distribute correspondence and project documentation.
Assist branch managers and project managers with document preparation, data entry, reports, and project administration.
Maintain electronic and physical filing systems in accordance with company standards.
Support meeting scheduling, travel arrangements, and calendar coordination as needed.
Assist project teams with preparing project submittals, closeout documentation, and customer deliverables.
Maintain project documentation and records throughout the project lifecycle.
Support document control activities, including document revisions and distribution.
Assist with project start-up and closeout administrative activities.
Help ensure project records are complete and properly archived.
Maintain a clean, organized, and professional office environment.
Coordinate office maintenance, cleaning, and facility needs.
Oversee office supply inventory and place orders as needed.
Coordinate company meetings, training events, and employee activities.
Support onboarding activities for new employees.
Coordinate incoming and outgoing shipments.
Receive and verify deliveries.
Track incoming materials and follow up with vendors on delayed shipments.
Support material tracking.
Assist with inventory organization and stock management.