Office Administrator

Arbol•Sarasota, FL

4d•Onsite

About The Position

Arbol is a global climate risk coverage platform and FinTech company offering full-service solutions for any business looking to analyze and mitigate exposure to climate risk. Arbol’s products offer parametric coverage which pays out based on objective data triggers rather than subjective assessment of loss. Arbol’s key differentiator versus traditional InsurTech or climate analytics platforms is the complete ecosystem it has built to address climate risk. This ecosystem includes a massive climate data infrastructure, scalable product development, automated, instant pricing using an artificial intelligence underwriter, blockchain-powered operational efficiencies, and non-traditional risk capacity bringing capital from non-insurance sources. By combining all these factors, Arbol brings scale, transparency, and efficiency to parametric coverage. We're seeking a detail-oriented Office Administrator to oversee day-to-day site operations and administrative support for Sarasota our office. Reporting to the Chief Operating Officer, this role ensures the workplace is organized, functional, professional, and well-supported by managing office supplies, mail and package handling, visitor reception, vendor coordination, facility-related requests, office equipment needs, and general administrative support for employees and leadership.

Requirements

High school diploma or GED required
At least three years of office administration, office management, administrative support, or related experience.
Extensive knowledge of office management procedures.
Excellent verbal and written communication skills.
Execellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with proven ability to meet deadlines.
Proficient with Microsoft Office Suite or related software.
Active Florida Notary or ability to obtain within 90 days.

Nice To Haves

Associate's or Bachelor's degree preferred

Responsibilities

Oversee daily office operations and ensure the site is clean, organized, stocked, and visitor-ready.
Maintain conference rooms, common areas, kitchen/pantry areas, and shared office resources.
Help maintain office safety, security, emergency procedures, and visitor protocols.
Serve as the primary point of contact for office facilities, building management, vendors, maintenance, and service providers.
Coordinate office repairs, equipment service, supply replenishment, and workspace needs.
Maintain office inventory, supply budget tracking, and vendor/service records.
Manage mail, shipping, receiving, scanning, filing, and document organization.
Coordinate with IT, HR, Finance, and Operations on site-related needs.