Receptionist and Office Administrator

Come join us•Van Nuys, CA

1d•Onsite

About The Position

The temporary Office Administrator/Receptionist is responsible for administrative tasks to ensure daily company operations are supported and working efficiently. This role is responsible for front office duties, as well as coordinating with internal staff, departments, vendors, and customers. This position will work cross-functionally with all departments and office management tasks, such as ordering supplies, organizing office spaces, working with vendors, as well as supporting the Human Resources department through confidential tasks, employee engagement events, and more.

Requirements

Minimum 2 years of recent experience in an administrative support role with office functions
Associate or Bachelor’s Degree is a plus
Excellent phone demeanor and ability to handle multiple calls simultaneously
Proficiency in Microsoft Office tools (Word, Outlook, PowerPoint, Excel) and accurate typing skills
Ability to exercise good judgment on highly sensitive and confidential matters
Ability to work independently with minimal direction, strong written/verbal communication skills, good grammar, strong organizational skills and attention to detail, ability to prioritize and multitask
Perform miscellaneous job-related duties as assigned
Upbeat, creative, fun, and learning attitude is a must

Responsibilities

Maintain a professional and courteous corporate image in the reception area and have the responsibility of managing inbound and outbound phone calls
Welcome on-site visitors, determine the nature of business, and announce visitors to appropriate personnel
Monitor visitor access when required
Arrange internal and external meetings, such as: Candidate interviews via phone, video, and/or in-person meetings, Company events, team meetings, onsite and offsite events, coordinate conference rooms when needed and assist with catering requests
Coordinate travel arrangements for onsite interviews or meetings
Assist in planning company events that involve communicating announcements, ordering supplies, event set up, coordinating with vendors and more
Serve as the main point of contact for facilities management, submit work orders, and communicate with staff as required
Maintain office kitchen, lounge, and lunchroom areas by stocking and ordering supplies as needed
Track office inventory, stock supplies, and maintain all items in an organized manner
Maintain the relationship for delivery vendors (USPS, FedEx, UPS, etc.) and distribute employee mail and shipping items as needed
Serve as the liaison with facilities vendors including water, vending machines, landscaping, security, HVAC, pest control, etc.
Provide general administrative support as needed
Performs other clerical duties as needed, such as filing, photocopying, binder creation and collating
Assist Human Resources Department as needed
Other duties as assigned