HR and Office Administrator
About The Position
St. Michael’s is seeking an HR & Office Administrator to support our Human Resources department and corporate office operations. In this role, you will coordinate employee onboarding, support HR processes, manage office administration, organize company events, and provide administrative support to the CEO and leadership team. You will serve as a key point of contact for employees and visitors while helping create an organized, welcoming, and professional workplace. Our core values of Excellence in Reputation, Commitment, Dependability, Teamwork, and Candor will guide everything you do.
Requirements
- Associate degree in Business Administration, Human Resources, or a related field preferred, or equivalent experience.
- Two or more years of experience in Human Resources, office administration, executive support, or a related administrative role.
- Experience using HRIS systems such as ADP preferred.
- Excellent written and verbal communication skills.
- Strong organizational, planning, and time-management abilities.
- Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
- Experience using collaboration tools such as Microsoft Teams and Zoom.
- Familiarity with AI productivity tools such as ChatGPT, Gemini, or Claude.
- Adobe Acrobat experience is a plus.
Nice To Haves
- Highly organized with exceptional attention to detail.
- Able to provide outstanding customer service and enjoy helping others.
- Able to prioritize multiple responsibilities while consistently meeting deadlines.
- Professional, approachable, and comfortable interacting with employees at all levels of the organization.
- Trusted to handle sensitive and confidential information with discretion.
- A proactive problem solver who takes initiative and looks for ways to improve processes.
- Able to thrive in a fast-paced environment where no two days are the same.
- Accountable, dependable, and committed to following through on responsibilities.
Responsibilities
- Coordinate all aspects of employee onboarding and orientation to ensure a positive new hire experience.
- Maintain employee records and process personnel changes within ADP and other HR systems.
- Assist employees with HR-related questions while maintaining confidentiality.
- Support HR programs, including employee recognition, personnel file management, and employment verifications.
- Serve as the primary receptionist by welcoming visitors and answering incoming calls.
- Coordinate conference room scheduling, office maintenance, supplies, mail, and vendor relationships.
- Manage the CEO’s calendar and provide administrative support.
- Coordinate CEO travel arrangements and assist with expense reporting.
- Schedule meetings, interviews, training sessions, and company events.
- Plan and execute employee appreciation events, holiday celebrations, All Hands meetings, ESOP meetings, training events, and other corporate gatherings.
- Prepare reports, presentations, spreadsheets, and other business documents.
- Support special projects and other administrative initiatives across the organization.
Benefits
- medical, dental, and vision insurance
- a 401(k)-retirement plan
- paid time off
- professional development support
- Employee Stock Ownership Plan (ESOP)
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
