HR Administrator & Office Coordinator

Diverge IT•Torrance, CA

4d•Onsite

About The Position

DivergeIT is seeking an HR Administrative & Office Coordinator to serve as the operational heartbeat of their Torrance headquarters. This role is a three-in-one position that combines front desk reception, HR administration, and executive/personal assistant support. The ideal candidate is organized, discreet, and thrives on variety in a fast-paced environment where no two days are alike.

Requirements

4+ years in an administrative, office coordination, or HR support role
Experience in a front-facing reception or customer-service position
Track record of supporting multiple functions or executives in a fast-paced environment
Hands-on proficiency with Microsoft 365 (Outlook, Word, Excel)
Familiarity with HRIS or payroll platforms
Proven ability to handle confidential information with discretion and professionalism

Nice To Haves

Experience in a professional services environment
Background in executive or personal assistant support
HR administration experience
Bachelor's degree in Human Resources, Business Administration, Communications, or a related field (an equivalent combination of education and experience will be considered)
Valid driver's license preferred

Responsibilities

Support new-hire onboarding, including background checks, I-9 documentation, and payroll enrollment.
Maintain organized and compliant physical and digital employee records.
Assist with offboarding processes, including separation documentation and equipment collection.
Post job openings, screen applications, schedule interviews, and communicate with candidates.
Track HR policy acknowledgments and compliance deadlines.
Prepare HR reports, headcount summaries, and audit documentation.
Maintain the HR calendar for review cycles, compliance dates, and recognition milestones.
Serve as the first point of contact for visitors, vendors, and deliveries at the front desk.
Answer and route incoming calls and messages.
Manage incoming and outgoing mail, packages, and courier services.
Maintain the cleanliness and organization of the front desk, lobby, and common areas.
Monitor and replenish office and kitchen supplies, and coordinate with vendors and building management.
Coordinate conference room scheduling, meeting logistics, catering, and visitor access.
Act as the point of contact for facility issues and office moves.
Manage complex calendars for senior leadership, including scheduling and conflict resolution.
Coordinate domestic travel arrangements (flights, hotels, ground transportation).
Assist with errands, vendor appointments, and ad hoc logistics for leadership.
Draft, proofread, and distribute internal communications.
Prepare agendas, capture action items, and follow up on open tasks.
Handle confidential information with discretion.
Support special projects and cross-departmental coordination.