Project/Alliance Manager

X-Chem•Waltham, MA

2d•Hybrid

About The Position

X-Chem is seeking a highly organized and motivated Project/Alliance Manager to support the successful execution and day-to-day coordination of projects with biotechnology, pharmaceutical, academic, and non-profit partners. The role sits at the intersection of science and business, helping meet project commitments and facilitate communication across internal and external stakeholders. As part of the Partnership Success team, the position also supports larger strategic partnerships and provides exposure to a broad range of client collaborations. The position is based at X-Chem’s offices in Montreal, Quebec, Canada, or Waltham, Massachusetts, United States. It is hybrid and reports to the Director, Partnership Success, based in Waltham. The role coordinates strategic collaborations spanning early drug discovery through medicinal chemistry, lead generation, and candidate generation. It also supports partner onboarding, project governance, project documentation, and project-management functionality in X-Chem’s ERP and related systems.

Requirements

Bachelor’s degree in life sciences, project management, or a related field.
1–3 years of relevant experience in a pharmaceutical, biotechnology, or related scientific environment, with knowledge of scientific and strategic operations.
Strong organizational and project-management skills, including the ability to manage multiple priorities in a fast-paced environment.
Excellent written and verbal communication skills.
Strong attention to detail, follow-through, and commitment to deadlines and project deliverables.
Collaborative, team-oriented approach with strong interpersonal skills and the ability to build effective working relationships.
Knowledge of English is required.
Knowledge of French is required for positions permanently located in Quebec.

Nice To Haves

Familiarity with contract terms or alliance governance structures, such as joint steering committees (JSCs) and joint teams.
Knowledge of French for a permanent position in Quebec; French-language training will be offered to incumbents who do not have a good knowledge of French.

Responsibilities

Manage day-to-day coordination of assigned projects and alliances, building trust-based relationships with internal and external stakeholders and supporting alignment with contractual obligations and shared goals.
Track project milestones, deliverables, and governance activities to support successful and timely execution.
Facilitate communication and alignment across internal scientific, legal, and finance teams and external partners.
Coordinate alliance activities and meetings, document decisions and action items, and track follow-up through completion.
Prepare and maintain materials for internal and external meetings, including agendas, presentations, minutes, action items, and decision logs.
Identify potential project risks, challenges, and misalignment, and escalate issues proactively and appropriately.
Assist with onboarding new partners and establishing project governance structures and ways of working.
Support strategic collaborations across early drug discovery, medicinal chemistry, lead generation, and candidate generation, including project coordination, administrative activities, and database maintenance.
Maintain organized alliance and project documentation, including contracts, amendments, meeting records, and other project materials.
Assist with administration and maintenance of project-management functionality in X-Chem’s ERP and related systems.
Contribute to continuous improvement of Partnership Success processes, tools, documentation, and project-management practices.