Project Administrator

Meteor Education•Wake Forest, NC

5d•$27 - $30

About The Position

The Project Administrator provides administrative and project support to the Specialty Trades Division from preconstruction through project closeout. The role works with sales, estimating, project management, purchasing, warehouse, and finance teams to maintain accurate records, coordinate required documentation, support billing, and ensure timely follow-through. The position supports established procedures and escalates exceptions to the appropriate manager. Meteor Education is a national provider of furniture and interior solutions for learning environments. The company describes itself as mission-driven and impact-focused, working to improve educational outcomes through better learning environments.

Requirements

High school diploma required.
Working knowledge of basic accounting principles and construction accounting practices.
Understanding of construction documentation, purchase orders, change orders, progress billings, retention, and project closeout.
Strong organizational, analytical, problem-solving, written communication, and verbal communication skills; ability to manage multiple priorities and meet deadlines.
Ability to work independently and collaboratively, maintain confidential information, and recognize when issues require management review.

Nice To Haves

Some college or coursework in business, accounting, or construction management.
Three years of construction, subcontracting, or project administration experience.
Proficiency in Microsoft Office, particularly Excel; experience with ERP and/or construction management software.

Responsibilities

Set up and maintain project files, job records, ERP entries, and Monday.com board entries; support complete handoffs from estimating to project management and finance teams.
Support document routing for review, approval, and signature, and track completion.
Coordinate insurance certificates, endorsements, prequalification submissions, and bond documentation with designated personnel; track expirations, outstanding requirements, and approval confirmations.
Coordinate purchase orders, vendor invoices, and material records for project cost reconciliation with finance, vendors, project teams, and the warehouse.
Support progress billing and retention tracking by gathering approved changes, invoices, delivery records, and other required documentation for finance.
Track administrative deadlines and action items; communicate with customers, general contractors, and internal teams, and escalate overdue or unresolved requirements.
Assemble finance closeout documents, including lien waivers, and final billing support; track outstanding items through completion.
Maintain standard forms, checklists, and procedures; support employee training and recommend improvements to documentation, tracking, and administrative workflows.

Benefits

Medical, dental, and vision insurance.
Telemedicine, mental health, and wellness resources.
Health Savings and Flexible Spending Account options.
401(k) retirement plan with pre-tax and Roth contribution options and an employer match.
Employer-paid and voluntary life, disability, and supplemental insurance options.
Paid time off and company-paid holidays.
Paid volunteer time.
Parental and family caregiver leave.
Benefits navigation and retirement-planning resources.
Annual bonus opportunity.
Annual merit pay review.