Project Administrator

S&ME•Huntsville, AL

17d

About The Position

S&ME is hiring a full-time Project Administrator to support teams in Chattanooga, Tennessee, or Huntsville, Alabama. The role provides administrative and project support to help projects run efficiently and successfully. Working with project managers, clients, finance teams, and other stakeholders, the Project Administrator coordinates project documentation, supports contract administration, tracks project requirements, and assists with proposals, reporting, and client communications. The position helps keep projects organized, compliant, and on schedule so project teams can focus on delivery. The role is part of a 100% employee-owned company that works on geotechnical, civil, environmental, and construction materials testing projects. S&ME offers career growth opportunities, training, and hands-on experience. Pay is competitive and based on experience. Candidates must meet the company's Fleet Management, Substance Policy, and Reference Check requirements and have valid employment eligibility; visa assistance is unavailable.

Requirements

High school diploma or GED.
At least 1 year of experience in a relevant field.
Intermediate to advanced computer literacy, including proficiency with CRM and ERP systems, Metafield or data-entry programs, and Microsoft Office Suite.
Notary Public Certification, or ability to obtain it within 90 days of hire.
Valid employment eligibility (I-9); visa assistance is not available.
Compliance with S&ME's Fleet Management, Substance Policy, and Reference Check requirements.

Nice To Haves

Associate's degree in Business or Accounting.
Experience with a construction, engineering, or consulting firm.

Responsibilities

Manage project records and correspondence, including meeting minutes, schedules, change orders, contracts, and other project documentation, keeping information organized, accurate, and accessible.
Assist with contract implementation; track certificates of insurance; maintain compliance documentation; and gather information for audits and contractual obligations.
Help prepare proposals, change orders, reports, presentations, executive summaries, and project status updates throughout the project lifecycle.
Coordinate between project managers, clients, finance teams, and internal staff; respond to information requests and help keep project activities moving forward.
Participate in project review meetings and monitor requirements such as unit pricing and deliverables, supporting deadlines, milestones, and project organization.

Benefits

Medical, dental, and vision plans with HSA and FSA options.
100% Employee Stock Ownership Plan (ESOP) with a minimum 5% company contribution.
401(k) with employer match.
PTO with rollover.
Maternity/parental leave.
Tuition reimbursement.
Company vehicle and fuel card for project-based work.
Employee recognition and credential incentive programs.
$2,000 referral bonuses.
Professional training and career growth opportunities.