Project Administrator

Garver•Kansas City, KS

59d•Onsite

About The Position

Garver's growing Central Buildings Practice is looking to add a Project Administrator to our Kansas City, MO Crossroads office. The Project Administrator will be responsible for assisting Project Managers across our Buildings Team with organizational tasks, tracking of various efforts, and coordinating/communicating with our Team, our clients, and our partners. Additionally, performs routine administrative tasks, supports team activities, and assists with maintaining an organized and productive work environment.

Requirements

Bachelor's degree or equivalent combination of education and relevant administrative experience.
1-3 years of clerical or administrative experience
Basic experience in a professional or office environment is a plus
Valid Driver’s License required for employment and to operate company vehicle as needed to perform duties
Ability to anticipate needs, identify potential issues, and proactively follow up on commitments.
Ability to work on multiple projects, tasks, and with multiple Staff concurrently
Strong organizational and time management skills
Strong customer service and interpersonal skills
Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
Strong attention to detail and willingness to learn
Effective verbal and written communication skills
Positive attitude with a strong work ethic and team-oriented mindset
Basic financial understanding as it applies to budget and financial responsibility
Ability to follow instructions and work under supervision

Nice To Haves

Experience in the engineering/construction industry is not required, but organization, communication, and the willingness to learn are essential.
Basic IT experience
Experience in using Microsoft Copilot or AI-enabled productivity tools to improve administrative efficiency preferred.

Responsibilities

Coordinating and tracking contracts and related documents with our clients and subconsultants
Reviewing, editing, and formatting technical documents
Invoice distribution and tracking
Construction Administration support, including material and shop drawing submittal coordination and tracking
Document preparation and formatting in Microsoft Word and Excel
Drafting project correspondence
Document printing/compiling for submittal to the client and submittal coordination, including distribution
Staff travel coordination
Staff professional license renewal
General administration tasks as directed
IT and Real Estate inventories/assistance
Set up, host, and clean-up meetings, lunches, and events (meals, venue, AV, etc.)
Manage sensitive and confidential information with a high level of discretion