Project Administrator

Pointer Ltd. • Glasgow, IL

12d

About The Position

Pointer Ltd. is recruiting a Project Administrator to provide comprehensive administrative support throughout the full lifecycle of projects. The role maintains accurate project documentation and trackers, coordinates information among internal teams, suppliers, and clients, and supports project planning, including arranging accommodation and travel for engineers and Project Managers. The Project Administrator manages workflows through internal systems and helps ensure deadlines and compliance requirements are met and project applications and invoicing are submitted accurately and on time. Working with the wider projects team, the role helps keep projects organised, on track, and efficiently delivered.

Requirements

• Experience in application processing, including retention management, and invoice submission (essential).
• Competence with the Microsoft Office suite, including MS Project.
• Excellent and engaging communication style.
• Customer-centric approach and problem-solving ability.
• Organised, proactive, resilient, and a team player.
• Eligible to work in the UK.

Nice To Haves

• Experience working with SimPro is advantageous.
• Motivated, reliable, and proactive, with a methodical approach to managing information and the ability to handle changing priorities.
• An ambassador for the Pointer brand.
• Curious and passionate about continuous improvement.

Responsibilities

• Process new projects in the Simpro system and collate documentation.
• Create site documentation for engineers.
• Raise equipment orders as required to support the Project Manager.
• Organise accommodation and overnight allowance (OTA).
• Compile and submit O&M manuals.
• Obtain information from contractors to set up new accounts.
• Update monthly financial reports.
• Submit applications and invoices within contractual timescales.
• Attend and contribute to project meetings.
• Provide cover for the Programme Planner.
• Arrange accommodation and travel for engineers and Project Managers.
• Maintain project documentation and trackers, and coordinate information among internal teams, suppliers, and clients.

Benefits

• Competitive salary with an annual review.
• Company pension.
• Employee referral scheme.
• Generous holiday allowance.
• Flexible working options.
• Career progression opportunities.
• Bi-annual career mentoring.
• Training and professional membership support.
• Life assurance.
• Access to private GP services.
• Annual flu jab.
• Employee discount scheme.
• Company vehicle for eligible roles.
• Some benefits are role dependent.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed