Project Adminstrator

Apache Industrial•Houston, TX

About The Position

The Project Administrator manages and oversees multiple administrative projects to support efficient, cost-effective, and professional project operations. The role works closely with multiple Project Managers and project teams and oversees the activities of other administrative project support staff to ensure tasks are completed. Responsibilities include providing administrative and logistical support; managing project documents, files, contracts, purchasing documentation, budgets, workloads, and schedules; coordinating meetings and presentations; tracking project progress; and collecting, compiling, and submitting employee documentation and reports. The role also enters employee time daily and reconciles it with gate logs or client tracking programs, communicates daily with management and customers, and maintains professional relationships with clients. Other duties may be assigned.

Requirements

At least 3 years of related industry experience.
High school diploma or higher.
Proficiency with Microsoft Office, particularly Excel.
Excellent organizational and planning skills.
Excellent written and oral communication skills related to proposals and presentations.
Excellent interpersonal skills and the ability to work well with all levels of management and staff.
Ability to work independently and in a variety of team settings.
Self-motivated and decisive, with the ability to adapt to change and competing demands.
Ability to work creatively and analytically in a problem-solving environment, demonstrating teamwork, innovation, and excellence.
Ability to build and maintain relationships with business leaders, establish credibility, solve problems, build consensus, and achieve objectives.
Proven track record of performing at or exceeding performance levels.

Responsibilities

Provide administrative and logistical project support, including arranging meetings, tracking progress, and maintaining documentation.
Apply company quality assurance guidelines and procedures.
Manage project documents and files.
Organize and coordinate meetings and assist with presentations.
Work with complex contracts and sub-agreements.
Track and monitor project budgets, workloads, and schedules.
Maintain professionalism when interacting with clients.
Ensure accuracy and efficiency in project tracking.
Collect and compile employee documentation.
Record and submit reports to the home office and clients.
Enter employee time daily and balance it against gate logs or the client tracking program.
Maintain purchasing documentation.
Communicate daily with management and customers.
Break projects into actionable tasks and estimate task durations.
Oversee administrative project support staff and ensure tasks are completed.
Perform other duties as assigned.