Corporate Accounting Adminstrator

Firetrol Protection Systems•Dallas, TX

About The Position

Firetrol is seeking a highly organized, detail-oriented, and motivated professional to oversee key administrative and compliance functions within its growing fire protection company. The position coordinates certified payroll reporting, fleet management, bond administration, and security licensing across multiple locations and jurisdictions, ensuring accuracy, regulatory compliance, and timely completion of business requirements. The role prepares and submits certified payroll reports, supports vehicle fleet administration, coordinates bid, performance, and payment bonds, and manages company security license applications and renewals. It also maintains records, monitors deadlines, works with internal departments and external parties, and assists with regulatory reporting and other compliance-related administrative work.

Requirements

High school diploma or equivalent required.
Minimum of 3–5 years of experience in administrative support, compliance coordination, or a related business operations role preferred.
Strong organizational and time-management skills, including the ability to prioritize multiple responsibilities and meet critical deadlines.
Exceptional attention to detail and accuracy in documentation, reporting, and recordkeeping.
Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
Ability to coordinate effectively with internal departments, district offices, outside vendors, and regulatory agencies.
Strong written and verbal communication skills and a professional, customer-service-oriented approach.
Ability to work independently, exercise sound judgment, and proactively identify and resolve administrative or compliance-related issues.
Ability to handle confidential company and employee information with discretion and professionalism.

Nice To Haves

Experience with certified payroll reporting, prevailing wage requirements, and Davis-Bacon regulations.
Familiarity with fleet management, including vehicle registrations, renewals, maintenance tracking, and recordkeeping.
Knowledge of bid bonds, performance bonds, payment bonds, and associated administrative processes.
Experience managing professional licenses, regulatory filings, and renewals across multiple states or jurisdictions.
Experience in the fire protection, construction, contracting, or related service industries.
Associate's or bachelor's degree in business administration, accounting, or a related field.

Responsibilities

Prepare, review, and submit certified payroll reports for applicable projects.
Ensure compliance with federal, state, and local prevailing wage requirements, including Davis-Bacon regulations where applicable.
Coordinate with payroll, accounting, and operations personnel to obtain accurate project and employee information.
Maintain certified payroll documentation, respond to reporting inquiries, and track deadlines to ensure timely submissions.
Assist with administration of the company vehicle fleet, including coordinating registrations, renewals, inspections, and related documentation.
Maintain vehicle records, including assignments, maintenance history, and compliance requirements.
Coordinate fleet-related matters with district offices, employees, and outside vendors.
Assist with vehicle acquisitions, transfers, and disposals; monitor fleet-related expenses and assist with reporting as needed.
Coordinate issuance, tracking, and maintenance of bid bonds, performance bonds, and payment bonds.
Work with internal personnel and external bonding agents to obtain required documentation; maintain organized records of active and completed bonds.
Monitor bond requirements and deadlines and assist with preparing information for bonding applications and renewals.
Coordinate applications and renewals for company security licenses and related registrations.
Maintain records of licenses, expiration dates, and compliance requirements across multiple states and jurisdictions.
Work with district offices and regulatory agencies to obtain necessary information and documentation.
Monitor licensing deadlines, ensure timely renewals, and assist with regulatory reporting and other compliance-related administrative tasks.