Project Administrator

Layton Construction Company•Atlanta, GA

18d

About The Position

Ajax Building Company, part of STO Building Group, is seeking an organized and detail-oriented Project Administrator to provide administrative and documentation support to project teams. The role helps ensure contracts, insurance requirements, project correspondence, financial documentation, and records are processed accurately and efficiently. It works closely with project management, field teams, subcontractors, vendors, and internal departments to support day-to-day project operations in a fast-paced construction environment. The position handles project documentation from preparation and distribution through tracking, follow-up, closeout, and archival. It also provides general administrative support to project teams, coordinates materials for regional and jobsite offices, and may perform notary services for project documents. The position requires a proactive, organized professional who can manage competing priorities and communicate effectively with people at all levels. Ajax Building Company is a commercial contractor founded in 1958, delivering projects across the Southeast in healthcare, K–12, higher education, justice, municipal, mission critical, and other institutional markets. The company describes its culture as collaborative and team-oriented and notes opportunities for meaningful responsibility, exposure to diverse work, and career advancement.

Requirements

High school diploma or equivalent.
Prior administrative experience.
Proficiency in Microsoft Word, Excel, Outlook, and general office technology.
Strong organizational skills and exceptional attention to detail and accuracy.
Ability to manage multiple assignments, deadlines, and competing priorities simultaneously.
Strong written and verbal communication skills.
Ability to maintain organized and complete project records.
Ability to communicate professionally and effectively with individuals at all organizational levels.
Ability to handle confidential and sensitive information with discretion.
Proactive and dependable, with the ability to work independently and as part of a project team.

Nice To Haves

Additional administrative or business coursework.
Experience within the commercial construction industry.
Current notary commission, or willingness to obtain one if required.

Responsibilities

Prepare, distribute, and track subcontracts, purchase orders, and change orders.
Review subcontractor certificates of insurance and follow up on missing or noncompliant documentation.
Review and track subcontractor security documentation, including bonds and letters of credit.
Prepare and distribute bid packages and addenda for construction management projects.
Prepare, process, and distribute owner pay applications and owner change orders.
Draft and distribute project correspondence and other administrative documentation.
Create, update, and distribute project directories and contact lists.
Maintain accurate electronic and hard-copy project records according to company filing and document-control procedures.
Coordinate project closeout, archival, and record-retention documentation as needed.
Follow up with subcontractors and vendors regarding outstanding contracts, purchase orders, insurance certificates, bonds, and other required documentation.
Support project teams with document routing, tracking, reporting, and general administrative needs.
Coordinate preparation and distribution of project materials to regional and jobsite offices.
Perform notary services for pay applications, bids, and other project documents, as applicable.
Communicate professionally with project teams, clients, subcontractors, vendors, and internal departments.
Assist with additional administrative and project-related responsibilities as needed.