Project Administrator

S&ME•Asheville, NC

11d•Onsite

About The Position

S&ME is hiring a full-time Project Administrator to support its Wilmington, North Carolina office. The role serves as an operational partner to senior leaders and project teams, coordinating communication, project activity, and compliance to help leadership teams stay supported, projects remain on track, and clients receive timely, accurate information. The Project Administrator works with the Project Control Specialist, Office Principal, field staff, and project managers, supporting both office and field operations across multiple service lines. Success requires strong communication and organizational skills, independent management of competing priorities, and effective collaboration across teams. The position supports proposal preparation, project reporting, field and laboratory data, project review meetings, field and office needs, compliance tracking, leadership support, meeting and event coordination, safety and required training, and new-hire onboarding. S&ME describes opportunities for career growth, training, mentorship, and hands-on experience. Pay is competitive and based on experience.

Requirements

High school diploma or GED.
At least 5 years of experience in a relevant field.
Intermediate to advanced computer literacy, including proficiency with CRM, ERP systems, Metafield or data-entry programs, and Microsoft Office Suite.
Notary Public Certification, or the ability to obtain it within 90 days of hire.
Must comply with fleet management, substance policy, and reference check requirements.
Must have valid employment eligibility (I-9); visa assistance is not available.

Nice To Haves

Associate's degree in Business or Accounting.
Experience at a construction, engineering, or consulting firm.

Responsibilities

Support project managers with proposal preparation and project reporting, including field and laboratory data.
Participate in project review meetings.
Work with project managers, the scheduler of field work, and field staff to support project and staff needs.
Assist with implementation and ongoing compliance, including tracking field reports for client distribution.
Support the Office Principal and other office leaders with office-specific needs.
Produce meeting agendas and minutes.
Assist with planning and coordinating meetings, events, safety, and required training.
Help coordinate new-hire onboarding.

Benefits

Medical, dental, and vision plans with HSA and FSA options.
Pet insurance.
100% employee stock ownership plan (ESOP), with a minimum 5% company contribution and automatic enrollment.
401(k) retirement plan.
Paid holidays and paid time off (PTO), with rollover options.
Paid maternity and parental leave.
Mentorship and career development programs.
Credential incentive program.
Tuition reimbursement.
Employee recognition program.
Company vehicle and fuel card for project-based roles.
$2,000 employee referral bonuses.
Professional training and support.