Project Administrator

Hargrove Engineers & Constructors • Columbus, OH

7d

About The Position

The Project Administrator is generally responsible for project administration, including planning, tracking, and documenting one or several projects from the proposal phase through project closeout. Projects typically follow specific guidelines and procedures. The role also provides overall department support to the leader and project managers in the assigned discipline, working under general supervision.

The position supports resource planning and reporting, project communications and documentation, scheduling and meeting logistics, proposal and technical document preparation, and general administrative services. It also maintains client contact information and meeting spaces, and may execute special projects.

Requirements

• High school diploma or equivalent.
• Six or more years of experience providing administrative support, preferably in an industrial engineering environment.
• Knowledge and application of company standards.
• Knowledge and application of office administration procedures.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Proficiency in Newforma, Deltek Vision, and other software as needed.
• Extreme attention to detail.
• Excellent proofreading and grammar skills.
• Ability to communicate effectively, verbally and in writing.
• Ability to maintain confidentiality in all areas.
• Ability to work in a fast-paced environment while managing extensive multitasking.
• Ability to prioritize effectively.
• Ability to accurately develop reports.
• Ability to maintain effective working relationships with teammates, clients, and vendors.
• Ability to listen to and ascertain the needs of leaders, teammates, and clients, and proactively address those needs to meet critical timelines.
• Ability to find and communicate accurate information.
• Ability to work flexible hours as needed.
• Ability to sit, stand, or walk for long periods of time.

Nice To Haves

• Advanced coursework is highly preferred.
• Administrative support experience in an industrial engineering environment is preferred.

Responsibilities

• Assist with Deltek Vision Resource Planning and produce reports.
• Prepare project organizational charts.
• Prepare project correspondence and transmittals.
• Prepare project mailings and labels.
• Enter and maintain current client contact information in Deltek Vision and Microsoft Outlook.
• Use technical writing skills to help create and prepare proposals and other technical documents, and proofread technical documents.
• Schedule project and client meetings and arrangements.
• Prepare and distribute project meeting notes.
• Prepare client and project presentations.
• Execute special projects.
• Provide scanning, copying, faxing, and filing services for project-related information.
• Maintain the professional appearance of meeting spaces.
• Provide overall department support, including support to the leader and project managers in the assigned discipline.

Benefits

• Paid holidays
• Personal paid time off
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• 401(k)
• Other benefits for eligible Teammates

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED