Project Administrator

Atkinson Construction • Renton, WA

3d • Hybrid

About The Position

The Project Administrator will assist with various administrative and accounting tasks crucial to the success of large-scale construction projects. This role involves supporting payroll processing, managing subcontractor compliance, handling purchase orders and invoices, assisting with client billing, and maintaining essential project documentation. The ideal candidate will be detail-oriented, proficient in Microsoft Office, and capable of managing multiple priorities in a demanding, high-performance environment. Occasional travel to Southern California for training and meetings may be required.

Requirements

• 1-3 Years of administration/accounting experience.
• Demonstrated experience in billing, document control, and purchasing.
• Commitment to maintaining data accuracy and timeliness in processing and delivery.
• Attention to detail is a must.
• Ability to manage multiple projects with overlapping deadlines and utilize resources appropriately.
• Proficient in Microsoft Office, specifically MS Excel and MS Word.
• Able to work well with others, take direction, and work independently.
• Must be willing to travel to Southern California for trainings and meetings.
• Applicants must be currently authorized to work in the US on a full-time basis in order to be considered.

Nice To Haves

• College Degree is preferred.
• Experience working on large scale construction projects in a similar role is a plus.
• Experience in Textura, SAP, LCP Tracker or Coupa a plus.

Responsibilities

• Assist with trade/craft payroll processing, collection of timecards and coding.
• Work with the Payroll Team on adjustment checks, pay increases, terminations, and per diem packages.
• Process field new hires at the jobsite (Dispatch via appropriate Union Hall, arrange first day paperwork, drug testing, and safety training).
• Review Certified Payroll from Subcontractors, manage late certified payroll and resolve delinquent or missing items directly with Subcontractors.
• Certify and Submit Atkinson certified payroll to the Owner and DIR.
• Submit and track additional paperwork as required (union status letters, tax withholdings, fringe benefit statements etc).
• Process Purchase Orders and pay project invoices within 30 days of receipt - 3-way match, batching and coding.
• Statement reconciliation.
• New vendor setup.
• Assist with monthly pay application (invoice to Owner, Subcontractor payments, lien waiver collection and tracking).
• Create, update and maintain various reports and tracking spreadsheets.
• Document Control (Scanning/Uploading documents).
• Create billing packages with backup for change order work for reimbursement by Owner.
• Insurance certificate tracking.
• Small Business Tracking.
• Job site Equipment and Inventory control.
• General office management.
• Relationship management with Suppliers, Subcontractors and Clients.
• Maintain and order office supplies.
• Other duties as assigned.

Benefits

• Clark promotes a drug free workplace.
• Equal Opportunity Employer
• Clark is committed to working with and providing reasonable accommodations to individuals with disabilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree