Project Administrator

H2 Safety•Calgary, AB

About The Position

H2Safety Services Inc., a part of SGS, is seeking a Project Administrator to join their Emergency Response Planning (ERP) Services team. This role involves collaborating with cross-functional teams to develop and execute emergency response plans, ensuring they meet client expectations and internal quality standards. The position requires strong organizational skills, effective communication, and a meticulous approach to documentation in the field of emergency response management. H2Safety is Canada's largest provider of emergency response management services and solutions, with a focus on operational safety, digital transformation, and ESG performance across various industries.

Requirements

Bachelor’s degree or diploma in business, emergency management, or related field.
Previous work experience in the oil and gas industry is an asset.
Progressive experience in project coordination, administration, emergency management, or hazard mitigation, with increasing responsibility based on experience.
Formal training or certification in Microsoft Office Suite is an asset.
Completion of Incident Command System (ICS) 200 is preferred.
Proficient in the full range of Microsoft Office Suite applications, ensuring efficient project administration.
Possess exceptionally strong communication skills, enabling clear and effective interactions with team members and stakeholders.
Demonstrates the ability to take initiative and work effectively in situations of ambiguity and uncertainty.
Exhibits a keen attention to detail, ensuring accuracy and precision in all aspects of work.
Highly adaptable to changing project requirements and timelines, maintaining productivity and focus.
Capable of working independently to achieve goals as well as collaboratively within a team environment.
Demonstrates strong research and problem-solving abilities to effectively address project challenges and contribute to successful outcomes.
Possesses a solid understanding of ERPs and/or emergency response-related legislation, regulations, and compliance requirements to ensure adherence to industry standards and best practices.

Nice To Haves

Previous work experience in the oil and gas industry is an asset.
Formal training or certification in Microsoft Office Suite is an asset.
Completion of Incident Command System (ICS) 200 is preferred.

Responsibilities

Follow client plans with a focus on meeting project objectives and deadlines.
Assist with gathering, organizing, and analyzing client information to ensure comprehensive project preparation.
Participate in internal kickoff meetings to align team efforts with client goals and identify key project deliverables.
Maintain and organize project files and folders to ensure efficient access and retrieval of information.
Support the creation, preparation, and distribution of public information pamphlets and other documentation.
Assist with the development of corporate ERPs and field cores, ensuring accuracy and compliance with standards.
Support and coordinate hazard mitigation and emergency preparedness initiatives.
Perform tasks related to time tracking and internal budget management with a higher level of accuracy and detail.
Ensure precise and timely logging of project hours, expenses, and resource allocation.
Complete tasks related to site sections and environmental emergency plans.
Assist in the detailed preparation and review of area user notifications, letters, and related documentation.
Support government consultations and public involvement programs with increased responsibility and autonomy.
Provide support for the printing, distribution, and management of ERPs with a higher degree of coordination.
Assist in overseeing the logistics and timely delivery of project materials to stakeholders.
Engage in collaborative tasks with ERP services and cross-functional teams to ensure project alignment and quality.
Assist in the creation, drafting, proofing, and quality assurance of documentation to maintain high standards of accuracy and professionalism.
Provide support for other ERP tools and technologies as needed with great involvement and technical understanding.
Offer comprehensive administrative assistance to ensure smooth project operations, including assisting junior staff under the direction of higher-level personnel.