Project Administrator

PRI Consultants•Kelowna, BC

1d•Onsite

About The Position

PRI is seeking a detail-oriented and organized Project Administrator to join our team. In this role, you will provide essential administrative and operational support across projects and assigned disciplines, helping ensure projects are delivered efficiently, accurately, and in alignment with project budgets and timelines. You will work closely with Project Managers, the Operations Accountant, Billing Coordinators, and internal teams to support project setup, budget tracking, reporting, and workflow coordination. The ideal candidate brings strong organizational skills, financial awareness, and the ability to thrive in a fast-paced consulting environment.

Requirements

Post-secondary education in Business Administration, Project Management, or a related field
Minimum 1–3 years of experience in project administration, project coordination, or administrative support, preferably within a consulting or professional services environment
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Experience working with project management or ERP software; experience with Deltek Vantagepoint is considered an asset
Basic understanding of accounting principles, project budgeting, invoicing, and financial tracking
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills
High attention to detail and accuracy in documentation and reporting
Ability to work independently and collaboratively within a multidisciplinary team environment
Strong problem-solving skills and ability to adapt in a dynamic workplace

Nice To Haves

Experience with Deltek Vantagepoint is considered an asset

Responsibilities

Support project setup by ensuring all required documentation is complete, including contracts, fee estimates, and project startup forms
Assist with the maintenance and administration of project management and ERP systems, including Deltek Vantagepoint
Work with Project Managers to develop work breakdown structures aligned with project proposals and contractual requirements
Track project budgets, monitor expenditures, and identify discrepancies or variances for review
Coordinate with Billing Coordinators to support accurate and timely project invoicing
Collaborate with internal teams to ensure project workflows, schedules, and resource allocations remain on track
Compile, maintain, and analyze project data to prepare status reports and project updates for management and stakeholders
Communicate project progress, risks, and issues to Discipline Leads and Project Managers in a timely and professional manner
Provide general administrative support to Project Managers and Discipline Leads as required
Assist in maintaining project documentation, records, and file organization
Support continuous improvement initiatives by identifying opportunities to streamline project administration processes
Ensure project information is accurate, current, and aligned with company standards and procedures
Assist with coordination of meetings, project deliverables, and internal communications as needed