Project Admin.

Gallaherco•San Jose, CA

About The Position

Do you thrive in a fast-paced environment where you can make a real difference? Are you passionate about project success, ensuring smooth operations while exceeding customer expectations? If so, we want you! We're a one-stop service solution for the multifamily industry serving families both inside and outside our organization. We are seeking a highly motivated Project Admin. to join our growing team. In this role, you will play a critical part in the successful administration of projects from initial response through final invoicing and customer satisfaction. Your attention to detail and ability to coordinate across departments will help drive operational efficiency and project profitability. This is your chance to join a team that lives by our core values: Unity, No Gossip, Winners Win, Relentless Servant Mentality, Integrity, and Extreme Accountability.

Requirements

Minimum 5 years of experience in an administrative role.
Proven ability to manage multiple projects simultaneously and prioritize effectively.
Excellent communication, interpersonal, and organizational skills.
Commitment to safety and a strong work ethic.
Experience in scheduling, budgeting, and project management software.
Experience in the restoration or construction industry.
Strong understanding of water, fire, and mold remediation processes a plus!
A current Resume.

Responsibilities

Project planning & implementation, scheduling, project completion, client satisfaction and financial outcome of all department projects.
Oversee daily operations, progress billing, and resource allocation.
Manage project flow and cost tracking to ensure jobs are completed on time and within budget.
Maintain clear communication with internal team, as well as customers, property managers, and subcontractors.
Track inventory, manage equipment maintenance, and ensure compliance with safety regulations.
Generate reports and analyze data to identify areas for improvement.
Work closely with the project managers and service managers to understand project schedules.
Own all accounts payable and billing for the department.
Contribute to the development and implementation of operational strategies.
Ensures all project documentation are completed by technicians.
General office duties.